What are the responsibilities and job description for the Accounts Receivable position at Wolff Bros. Supply, Inc.?
Since 1965, Wolff Bros. Supply, Inc. has been an important part of the wholesale distribution industry. Through our support of commercial, industrial, institutional, and residential sectors, we are one of the largest distributors in Ohio for HVAC, electrical, plumbing, lighting and tool products.
Accounts Receivable Representative
The Accounts Receivable Representative will play a crucial role in maintaining accurate financial records, ensuring timely payments from clients, and assisting in the overall financial management of the company. The ideal candidate will have strong attention to detail, excellent communication skills, and a commitment to maintaining the highest level of professionalism.
Key Responsibilities:
- Customer Financial Service: Provide excellent customer service to clients by responding to inquiries, resolving billing disputes, and addressing payment-related concerns in a timely and professional manner.
- Account Reconciliation: Regularly reconcile accounts receivable balances to ensure accuracy and completeness. Investigate and resolve discrepancies promptly.
- Reporting: Prepare and distribute monthly reports of cash posting activity and adjustment entries to management.
- Documentation: Maintain organized and up-to-date records of all financial transactions, correspondence, and customer interactions related to accounts receivable.
- Invoice Distribution: Generate and distribute invoices and statements. Ensure timely delivery to customers via email and UPS.
- Compliance: Ensure compliance with company policies, accounting principles, and legal regulations related to accounts receivable processes.
- Process Improvement: Identify and suggest improvements to accounts receivable processes and procedures to enhance efficiency and accuracy.
Key Job Functions:
- Apply basic cash application
- Provide excellent customer service
- Process pricing and tax corrections
- Invoicing and maintaining customer contact information
- Review of customer accounts
- Approve release of orders
Required Skills/Core Competencies:
- Attention to detail
- Customer focus
- Positive Attitude
- Financial insight
- Problem solving skills
- Ability to thrive in a team environment
Qualifications:
- High school diploma or equivalent.
- Proven experience as an Accounts Receivable Associate or in a similar role.
- Proficiency in Microsoft Office Suite.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong analytical and problem-solving abilities.
- Ability to work independently and as part of a team.
- Strong organizational and time management skills.
Physical/Mental/Environmental Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to:
- Sit for long periods of time
- Work on computer majority of the time
- Talk on the phone
- Stand, walk, climb stairs, reach with hands and arms
- Talk and listen
- Lift up to 30 pounds amp; bend occasionally
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Why choose us? A great company begins with great people!
- Family owned amp; operated since 1965
- Weekly Paychecks
- Paid Training
- Benefits including: Medical, Dental, Vision, Company Paid: Short Term Disability amp; Life Insurance
- 401k with MATCH
- Paid Time Off
Apply today at www.wolffbros.com/careers or send a message to hr@wolffbros.com.
We believe in diversity and are an Equal Opportunity Employer