Corporate Accountant Assistant

Mission of Position:

Wolfe & Associates Property Services is a premier property management, maintenance, and real estate brokerage company servicing Santa Barbara, Ventura, and San Luis Obispo Counties. The Corporate Accounting Assistant works closely with the Corporate Accountant to manage all financial transactions, including Accounts Receivable, Accounts Payable, Banking, and Payroll functions. This position requires strong organizational skills, extreme attention to detail, and the absolute discretion to handle confidential financial and personnel information with professionalism and accuracy.

Essential Duties and Responsibilities

General Accounting & Administration

• Provide general accounting and administrative support to the Corporate Accountant.
• Maintain and reconcile financial records across multiple databases and systems.
• Perform high-volume bank reconciliations for multiple corporate and trust accounts.
• Reconcile corporate accounts payable and company credit card accounts.
• Assist with special financial projects and perform other duties as assigned.

· Maintain confidentiality of sensitive financial and employee information

Payroll & Compliance

• Process semi-monthly payroll for multiple companies using dedicated payroll services.
• Verify the accuracy of payroll reports and maintain meticulous payroll records.
• Resolve technical, operational, and billing issues directly with payroll service providers.
• Adjust payroll software settings to ensure compliance with changing laws and regulations.

Insurance & Workers' Compensation

• Prepare workers’ compensation reports and verify the accuracy of active policies.
• Review workers’ compensation audit results and formally dispute findings when necessary.

Qualifications

Education & Knowledge

• Associate’s degree or structured coursework in Accounting, Finance, or a related field.
• Working knowledge of standardized accounting practices and GAAP principles.
• Working knowledge of Federal and California payroll laws, including overtime rules, sick pay requirements, and the CalSavers program.

Experience & Technical Skills

• Proven hands-on experience processing corporate payroll.
• Background working with Enterprise Resource Planning (ERP) systems.
• Advanced proficiency in Microsoft Office, particularly Excel and spreadsheet tools.
• Demonstrated ability to quickly learn and adapt to proprietary software platforms.
• Background handling highly confidential financial and personnel information.

Core Skills

• Strong critical thinking and problem-solving skills.
• Ability to understand and apply strict company procedures across various situations.
• Exceptional attention to detail and data accuracy.
• Strong organizational skills with the ability to prioritize tasks and meet tight deadlines.
• Ability to work independently with minimal supervision after initial training.

Personal and Professional Qualities

• Strong written and verbal communication skills.
• Professional attitude, appearance, and strong work ethic.
• Dependable, prompt, and maintains a positive attitude.
• Willingness to learn and adapt to changing corporate priorities.
• Ability to work cooperatively and effectively within a team environment.

Schedule, Work Requirements, & Environment

• Hours: Regular schedule is Monday through Friday, 8:00 AM – 5:00 PM.
• Overtime: Must have the flexibility to work overtime when seasonal or operational demands require it.
• Environment: Operates in a professional office setting.
• Physical Demands: Requires prolonged periods of computer and desk work. The employee must occasionally be able to lift standard office materials and files.

Pay: $32.00 - $34.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Do you live between Goleta and Carpinteria?

Experience:

• accounting: 3 years (Required)
• Payroll: 2 years (Required)

Work Location: In person

Salary : $32 - $34