Senior Administrative Assistant

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.

We are currently looking for a Senior Administrative Assistant in the Seattle, WA area. This is an in-office role.

JOB SUMMARY:

Winter Park Recruiting is looking for a Senior Administrative Assistant in the Seattle, WA area. Experience in tax is preferred. This person will be responsible for processing tax returns, e-filing tax returns, and preparing/sending engagement letters. Mailing and scanning are two additional areas they will support.

ROLES AND RESPONSIBILITIES:

• Performs core administrative assistant support for local office
• Handles complex administrative support duties guided by firm policies and procedures
• Provides high level, advanced, specialized, and confidential administrative support to firm leaders, executives, and departments
• Applies advanced knowledge of BDO administrative processes and systems, including the ability to generate complex reports in various software products
• Assists or handles training of assigned administrative team members on assigned technical duties and processes
• Helps to champion new processes and tools
• Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software which may include:
• Providing support to or overseeing an assigned centralized administrative support ticket(s)
• Providing support to other administrative support teams (tax or Assurance/Document Quality Center) or office
• Providing support to a national, Geo or market team(s)
• Other duties as required

KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma, GED or equivalent, required
• Four (4) or more years of administrative experience, required
• Advanced level of proficiency in Microsoft Office Suite, required
• Able to provide full-time, on-site support if required based on location and office needs
• Able to prioritize duties and responsibilities
• Able to work independently or without direct supervision
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Possesses superior customer service skills
• Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes and deploy improvements throughout the office/firm
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
• Conflict resolution with the ability to handle challenging matters with diplomacy and tact
• Capable of managing highly confidential information.
• Ability to work effectively with management, external clients, vendors, and prospects
• Ability to perform as a team player and a willingness to help out as needed
• Ability to maintain confidentiality and handle sensitive information

PREFERRED SKILLS:

• Bachelor’s degree, preferred
• Professional services firm experience, preferred
• Experience with firm ERP, preferred

Winter Park Recruiting is an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.