AP Clerk

Position Summary

The Accounts Payable Clerk is responsible for accurately processing invoices, maintaining vendor accounts, preparing payments, and assisting with general accounting duties. This position supports the Controller by ensuring timely and accurate financial transactions while maintaining strong internal controls.

Essential Duties

• Process vendor invoices accurately and timely.
• Match purchase orders, receiving documentation, and invoices.
• Prepare weekly check runs and ACH payments.
• Maintain vendor files including W-9s and tax documentation.
• Reconcile vendor statements.
• Resolve invoice discrepancies with departments and vendors.
• Assist with monthly credit card reconciliations.
• Prepare journal entries as assigned.
• Assist with month-end closing procedures.
• Maintain organized accounting records.
• Assist with annual audit requests.
• Monitor outstanding invoices and payment schedules.
• Ensure compliance with hospital purchasing policies.
• Maintain confidentiality of financial information.
• Perform other accounting duties assigned by the Controller.

Qualifications

• Associate's degree in Accounting preferred.
• Minimum 2 years accounting or accounts payable experience.
• Healthcare accounting experience preferred.
• Proficiency with Microsoft Excel.
• Experience with ERP/accounting software.
• Strong organizational skills.
• Excellent attention to detail.
• Ability to prioritize multiple deadlines.