Property Management Administrator

Winstanley Enterprises LLC (WELLC) seeks an experienced Property Management Administrator to join our New Haven CT team. WELLC manages the day-to-day operations of our company-owned, New Haven - centric based portfolio of 13 commercial properties covering circa 3M sf. Our experienced team of property management professionals, technicians, and support staff provide knowledgeable, dependable service for our tenants, as well as asset preservation and enhancement for our investors. We offer a competitive salary and benefits. Please see our website @ www.winstanleyenterprises.com.

Responsibilities:

• Report to and assists New Haven portfolio Senior Property Manager.
• Support SVP Property Management in portfolio-based projects and analytical work.
• Review and help prepare monthly financial reports for Property Managers.
• Track monthly tenant utility usage using energy monitoring software platforms and export reports into Microsoft Excel.
• Process accounts payable invoices in automated paperless invoice system.
• Resolve vendor payment inquiries and prepare vendor correspondence.
• Update GL entries and expenses into internal reforecast.
• Create and track tenant bill backs for construction work and tenant services, as well as communicate AR entries to corporate accounting team.
• Organize bids and proposals for service contracts and one-time projects.
• Compile service contracts using approved contract forms and vetted proposals.
• Track service contract compliance and expiration dates in Microsoft Teams and Prism.
• Assist in coordinating and preparing annual property budgets.
• Support Property Managers with lease compliance documentation and tracking.
• Prepare tenant correspondence and building notifications.
• Help organize tenant appreciation events.
• Help schedule group meetings and appointments using Microsoft Outlook, Zoom or MS Teams.
• Organize and file construction documentation from Procore into shared folders.
• Coordinate property-related projects with other administrative personnel.
• Work with Property Manager(s) on optimizing Building Engines Software and run monthly reports to track work order completion.
• Be the go-to person for all administrative support for the Property Management team in New Haven.

Qualifications:

• Bachelor’s degree in business or a related field is preferred. Degree in Accounting preferred.
• 1 - 3 years related real estate experience, high-rise office experience preferred.
• Financial background with strong understanding of financial statements and budgeting.
• Self-starter with the ability to hit the ground running.
• Team player who and has the ability to be flexible, work independently and to .
• Ability to write effective correspondence and to speak professionally and effectively with tenants, owners, and contractors.
• Strong Excel Skills, Microsoft Word and Outlook required.
• Experience with Yardi and Building Engines/Prism a plus.

Job Type: Full-time

Pay: $60,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $60,000 - $90,000