What are the responsibilities and job description for the Counseling Administrative Assistant/Registrar - WRHS position at Winnisquam Regional School District?
Job Summary: The High School Counseling Administrative Assistant/Registrar provides administrative support to the counseling department and manages student records, registration, and transcripts. This role ensures smooth operation of the counseling office, facilitates communication between students, families, and counselors, and maintains accurate student data in compliance with school and district policies.Key Responsibilities: Administrative Support: Provide clerical and organizational support to school counselorsSchedule appointments for students and families with counselorsManage calendars, correspondence, and communications for the counseling departmentPrepare reports, letters, and documents as neededSupport and assist the organization of college and career events, testing days, and various student support programsRegistrar Duties: Enroll new students and process withdrawal recordsMaintain and update student academic records, ensuring confidentiality and accuracyProcess transcript requests and send official records to colleges and other institutionsInput and manage grades, update schedules, and graduation tracking Ensure compliance with state and district guidelines for student recordsQualifications: Required: High school diploma or equivalentProficiency in Google Suite Possess the ability to learn additional software programs as neededStrong organizational and communication skillsAbility to manage confidential informationProfessional demeanor and positive attitudePreferred: Previous experience in a school office settingFamiliarity with FERPA regulationsWork Environment: Office setting within a high school environmentFrequent interaction with students, parents, and staffSome lifting of files, boxes, or event materials
