Front Desk Receptionist

Overview
We are seeking a dynamic and friendly Front Desk Receptionist to serve as the welcoming face of our organization. This vital role involves managing front desk operations with enthusiasm, ensuring smooth communication, and providing exceptional customer service. The ideal candidate will be organized, proactive, and capable of handling multiple responsibilities with a positive attitude. Your energy and professionalism will set the tone for visitors, clients, and team members alike, creating an inviting environment that reflects our commitment to excellence.

Responsibilities

• Greet visitors and clients warmly, providing assistance and directing them appropriately
• Manage multi-line phone systems efficiently, answering inquiries and transferring calls with professionalism and courtesy
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain a clean and organized reception area, ensuring all materials are tidy and accessible
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to support administrative operations
• Assist with office management tasks such as ordering supplies, managing office equipment, and supporting clerical functions
• Provide customer support by addressing inquiries promptly and professionally
• Support bookkeeping activities using QuickBooks or similar accounting software when needed
• Uphold excellent phone etiquette and organizational skills to ensure efficient daily operations

Experience

• Prior office management or administrative experience in a professional setting is preferred
• Proven clerical experience with strong computer literacy in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience working with multi-line phone systems and handling customer service interactions effectively
• Bilingual abilities are a plus to serve diverse client needs
• Familiarity with front desk procedures in medical or dental offices is advantageous but not required
• Strong organizational skills with the ability to prioritize tasks efficiently
• Typing proficiency along with attention to detail for proofreading documents is essential
• Personal assistant or medical receptionist experience can be beneficial for understanding complex scheduling needs

Join us in creating a welcoming environment where professionalism meets energetic service! This paid position offers an exciting opportunity to develop your office management skills while supporting a vibrant team dedicated to excellence.

Job Type: Part-time

Pay: $14.00 per hour

Expected hours: 34 – 36 per week

Application Question(s):

• We are looking for candidates to fill the following positions;

We are hiring for a morning shift. Thursday- Sunday 6:30am- 3pm.
Are you able to do this shift every week?

• We are a 24/7 business, Please confirm that you understand that you will have to work Every Thursday, Friday, Saturday and Sunday? Even Holidays.

Education:

• High school or equivalent (Required)

Ability to Commute:

• Pittsburgh, PA 15236 (Required)

Work Location: In person

Salary : $14