What are the responsibilities and job description for the Catering Sales Assistant position at Windows Catering?
Job Summary:
The ideal candidate will be responsible for supporting a Sales Executive with the goal of overall operational efficiency and revenue growth. As a sales assistant, you will work with sales executives on revenue generation and administrative responsibilities. Day-to-day responsibilities may change based on support needs, off-premise event schedules, and project-based work. The Sales Assistant’s job responsibilities will be driven by the changing needs of the Sales Executive.
Responsibilities:
- Handle and process orders including follow-up and billing
- Assist with office organization including filing and managing Sales Executive’s calendar
- Participate in daily menu checking of kitchen and delivery orders
- Operations meeting preparation to ensure timely, complete and accurate information is communicated to each department manager in advance (Facilitate Operations meetings on an as needed basis)
- Create menu cards and other event-related materials
- Respond to inquiries with detailed information gathering and ensuring timely follow-up
- Proposal drafting, menu creation and event designing with routine revisions of outstanding proposals and follow-up with clients
- Assist with billing and post-event follow-up with client, outside vendors and captains
- Assist with marketing efforts including mailings and helping to develop of hot prospective client lists
- Assist in managing deposits and AR collections
- Assist in updating Outstanding and other reporting requirements
- Attend events and provide on-site support
- Track inventory levels of marketing materials
- Customer service, post-event follow-up phone calls, thank you notes
- Maintain Inquiry Module ensuring follow-up and that information is accurate
- Performs all duties as assigned
Qualifications
- Proven work experience as an Administrative or Sales Assistant
- Proficiency in Microsoft Office Suite (2 Years Preferred)
- Hands-on experience with office equipment (e.g., scanners/printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree: additional certification in Office Management is a plus