What are the responsibilities and job description for the Community Association Manager position at Windover Farms of Melbourne?
You will independently manage the Association office, reporting directly to the Board of Directors. Windover Farms of Melbourne is an established deed-restricted residential community in Melbourne, Florida, governed by a volunteer Board of Directors. The Board is seeking an experienced, self-directed Office Manager/Community Association Manager to run its single-person community office. This is a hands-on role with real responsibility: you are the face of the Association to homeowners and vendors, the keeper of its books and records, and the Board's guiding hand in the day-to-day operation of the community.
Key Responsibilities
· Homeowner service — staff the Association office during core hours; respond to homeowner questions, requests, and records inquiries promptly and professionally.
· Bookkeeping & financial records — maintain accurate books in QuickBooks, including homeowner assessment accounts, accounts payable and receivable, and account reconciliations; prepare financial reports for the Board.
· Funds handling — receive and log payments, make timely bank deposits, prepare and mail checks, and maintain the petty cash fund with itemized receipts and monthly reconciliation, all in accordance with Association cash-handling and security policies.
· Association records & software — maintain homeowner and Association records, including in the HOA Start platform; keep the community website and homeowner communications (newsletter, notices) current.
· Deed-restriction compliance — perform periodic community inspections, document violations, and prepare compliance correspondence under Board direction.
· Board and Committee(s) support — prepare meeting agendas, notices, minutes, and packets; obtain vendor estimates; coordinate vendors, support elections and service contracts.
· Manage vendors and maintenance person
· Communicate with other professionals — Keep attorneys and Accountants apprised of needs and issues.
· Recordkeeping & confidentiality — safeguard Association funds, banking information, and homeowner personal and financial information at all times.