What are the responsibilities and job description for the IT Administrative Assistant position at Wind River Hotel and Casino?
DUTIES AND RESPONSIBILITIES:
PURCHASE ORDER MANAGEMENT:
- Create and maintain purchase orders accurately and efficiently.
- Coordinate with various departments to ensure timely processing of purchase orders.
- Monitor purchase order statuses and follow up on pending approvals or discrepancies.
ORDER PLACEMENT:
- Place orders for office supplies, equipment, and other necessary items.
- Research and compare prices to obtain the best value for purchases.
- Track orders to ensure timely delivery and resolve any issues or delays.
GENERAL HELP DESK SUPPORT:
- Serve as the first point of contact for internal inquiries and provide timely and courteous assistance.
- Address and resolve administrative issues or concerns raised by employees.
- Direct inquiries to the appropriate department or personnel when necessary.
DOCUMENTAION AND RECORD-KEEPING:
- Maintain accurate records of purchase orders, invoices, and receipts.
- Organize and file documents in accordance with company policies and procedures.
- Assist with generating reports related to purchasing activities as needed.
COMMUNICATION AND COLLABORATION:
- Collaborate effectively with colleagues and vendors to ensure smooth operations.
- Communicate order status updates and relevant information to relevant stakeholders.
- Foster positive relationships with vendors and suppliers.
QUALIFICATIONS:
- Proven experience as an administrative assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills, with keen attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- Prior experience with purchase order management systems is a plus.
EDUCATION:
- High school diploma or equivalent required. Additional education or training in administration or a related field is preferred.
Employee Benefits:
- Health Insurance: Employee is eligible to apply within 60 days of initial hire.
- Delta Dental and VSP Vision Insurances: Employee is eligible to apply within 60 days of initial hire.
- Retirement plan with a 4% match, must complete 90-day probation period.
- Vol Life Insurance, employee is eligible to apply for additional coverage 31 days of initial hire.
- Employer Paid Basic Life Insurance
- Employer Paid Short Term Disability
- Employer Paid Long Term Disability
Northern Arapaho Enterprises II and all subsidiaries follow Indian Preference in hiring and retention per federal law. You must be able to pass a drug screen with negative results (non-safety sensitive positions will not be tested for cannabis) . Employees are expected to know existing Wind River Hotel & Casino policies and know to refer to those policies when necessary.