Field Office Administrator

POSITION OVERVIEW

This position will be responsible for managing day to day field office operations as well as supporting field operations staff at Wind Energy Transmission Texas (WETT). The Field Office Administrator will be assigned and take lead on various administrative, budgetary, technical tasks, and small projects. Additionally, the administrator will be responsible for assisting and managing program improvement initiatives, which will range from field safety management, asset management, technical training, inventory, and other functions described below.

This position will be located in Big Spring, TX, and will report to the Field Operations Manager.

DUTIES, FUNCTIONS AND RESPONSIBILITIES

• Serve as the first point of contact for visitors, vendors, and contractors entering the field office.
• Manage daily office operations including correspondence, scheduling, mail, deliveries, and office supply inventory.
• Schedule and receive field office deliveries and ensure adequate labor resources are onsite for larger deliveries requiring heavy equipment to unload.
• Manage and track Substation and Transmission Line inventory.
• Administrative assistance of department projects. Projects may include system upgrades, new system implantation, general facility renovations/upgrades, and special field work activities that may involve contractors/consultant.
• Cross-coordination with multiple department such as accounting, IT, engineering, construction, and compliance.
• Develop job specific work templates, procedures, and aids.
• Assist with developing and updating executive reports that highlight key performance metrics for the operations department.
• Assist with department budget analysis, year to date tracking, and annual budget development.
• Support management and coordination of WETT’s work order system by scheduling and assigning required work orders for outages and field activities.
• Support management of vendor purchase orders and invoice tracking.
• Schedule and assist in coordinating training, safety meetings, and department meetings. Prepare agendas and take meeting notes when necessary.
• Develop and present reports to department teams, leadership, and other company departments.
• Assist with developing a centralized document control system for the field operations department.
• Develop work process steps that will support implementation of specific procedures or programs.
• Support onboarding of new field employees with orientation materials, training, and safety requirements.
• Maintain contact lists for vendors, contractors, and emergency response agencies.
• Occasional overnight travel to the corporate office in Austin, TX.

ESSENTIAL KNOWLEDGE, SKILLS, EXPERIENCE, AND QUALIFICATIONS

• Education:     
  • Associate’s degree in construction management, project management, industrial management, organization leadership, engineering technology, or related field is preferred but not required. Prior experience will be considered on a case-by-case basis.

• Skills and Experience:
  • This is an entry level position; however, previous experience and/or internship in the electric utility or electrical contractor industry is preferred.
  • General understanding of electrical equipment such as circuit breakers, switches, relays, and transmission line components.
  • General knowledge of the Electric Reliability Council of Texas (ERCOT) and how it relates to the electric utility.
  • General understanding of transmission line systems and how they relate to the electrical grid.
  • General understanding of content management systems such as Oracle and Egnyte.
  • General accounting skills including financial analysis, structure, and reporting.
  • Development of templates, aids, and procedures using Microsoft Office programs.
  • General understanding of electric utility safety practices.
  • Experience with managing contractor expectations, budgets, and progress.
  • Experience with developing, and understanding technical, budgetary, or administrative work scope documents.
• Certificates & Licenses:
  • None required for qualified candidates.
  • OSHA 10 and/or 30 may be required in the future and encouraged for advancement.
• Computer Skills:
  • Ability to use and quickly comprehend computer based systems utilized for content management, data entry, data tracking, and work processes.
  • Ability to create presentations, charts, tables, and graphs for data illustration.
  • Microsoft Office (Excel, Power Point, Word, Access).
  • Experience or general understanding of Microsoft Project.
• Competencies:
  • Communication – specifically speaking in public and to various sized audiences.
  • Organization of information, assigned tasks, communications, and data.
  • Documentation and tracking of critical information.
  • Time management.

JOB PROGRESSION OPPORTUNITIES

Progression will be reviewed with supervisor based on department needs, growth, and the administrators performance.

PHYSICAL DEMANDS

Majority of work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages, and other items, walk short distances, climb stairs, and remain sedentary for extended periods of time.  There will be some time spent outdoors in the inventory yard and occasional site visits.

Other Physical Requirements: during field visits to Substations and Transmission rights-of-way,
candidate must be able to wear steel-toed boots, protective eyewear, high visibility vest, and hearing protection. At times, this position may be required to work outdoors during inclement weather. Ability to drive and travel by car for long periods of time is required.

Why Work at Wind Energy Transmission Texas (WETT)?

At WETT, you’ll have the opportunity to contribute to a company that plays a critical role in powering Texas with reliable, clean, and renewable energy. We take pride in fostering a workplace where innovation, integrity, and collaboration drive our success—and where every employee has a meaningful impact.

What We Offer:

• Competitive Annual Salary based on experience and professional credentials
• Robust Paid Time Off including PTO, sabbatical, holidays, and floating holidays
• Comprehensive Health & Wellness Benefits, including parental leave
• Employer-Matching 401(k) to support your long-term financial goals
• A Collaborative, Team-Focused Culture built on respect, partnership, and shared success

Only applicants who meet the minimum qualifications will be considered.