Parts Coordinator

Wilson Trailer Company a leader in the Truck Trailer Manufacturing is seeking a detail-oriented individual to perform parts clerk duties. Perform general administrative functions such as data entry, filing, answering the telephone, scanning, faxing, mailing, and greeting customers, vendors, etc. Previous Parts clerk experience would be a plus. This is a busy job with a variety of duties. We offer a competitive wage and benefit package. A pre-employment drug test and background check are required. An equal opportunity employer.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential function, including physical demands. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Position Summary

Under regular supervision, the Parts Clerk is responsible for processing parts orders from a variety of sources; invoice and collect payments from parts customers. Perform administrative duties for the Parts Department working with customers, vendors, and freight companies.

Essential Functions

1. Perform general administrative functions such as data entry, filing, answering the telephone, scanning, faxing, mailing, and greeting customers, vendors, etc.
2. Process parts orders (faxed or emailed stock orders and online store orders), invoice parts orders and process credit memos for parts return invoices.
3. Receive payment on cash sales and maintain a daily log of cash, check, or credit card transactions. Process credit card transactions for payment of invoices.
4. Receive purchase orders that are shipped from vendors directly to customers and any purchase orders that are delivered directly to the Parts Department.
5. Process export papers for parts shipped to other countries. Work with vendors and Supply Chain to find country of origin for parts on invoices.
6. File claims with UPS and freight companies for lost or damaged parts.
7. Create Bill of Ladings for shipments and arrange pick up with LTL companies either online or by phone. Assist in tracking shipments for customers.
8. Foster positive relations with customers, vendors, coworkers, and the Company.

Skills & Requirements

Age:                                 Eighteen years of age minimum.               

Education:                      High school diploma, or equivalent.

Preferred Experience:   One-year data entry experience preferred.

Computer Skills:            Competent.

Certifications:                None.

Communication:            Ability to read, write, comprehend, and communicate clearly and concisely using the English language.    

Other Requirements:    Able to wear hardhat, eye, and ear protection & safety toe boots.