PEOPLE AND CULTURE COORDINATOR

Role Summary 

The People & Culture Coordinator provides essential administrative and operational support to Wilson Lumber’s People & Culture team, enabling HR professionals across the department to focus on higher-level strategic and consultative work. This role is a hub of coordination and follow-through — ensuring that the behind-the-scenes work of HR runs smoothly, accurately, and on time across all five Wilson Lumber locations. The Coordinator is often a first point of contact for employees and new hires, and represents the People & Culture team’s commitment to responsiveness, accuracy, and care. 

Scope of the Position 

The People & Culture Coordinator is based in Huntsville, AL and provides administrative and operational support to the entire People & Culture team, which includes Human Resources, Safety, Training, Continuous Improvement, and Culture & Engagement functions. This role serves all five Wilson Lumber locations: Huntsville, Madison, and Tanner, Alabama, and Fairview and Westmoreland, Tennessee. Travel is minimal but may be required occasionally for onboarding or team events. 

Key Responsibilities 

Onboarding & New Hire Administration 

• Coordinate the administrative components of onboarding for all new hires across locations, including offer letter distribution, new hire paperwork, I-9 completion and tracking, background check initiation, and benefits enrollment reminders. 

• Prepare new hire files and ensure all documentation is complete, accurate, and filed in compliance with record-keeping standards. 

• Maintain and update onboarding checklists, forms, and materials in coordination with HR team members. 

HRIS & Personnel Records 

• Enter and maintain personnel data in the HRIS, including new hire setup, status changes, and termination processing, under the direction of HR team members. 

• Conduct routine data audits to ensure accuracy and completeness of employee records. 

• Maintain organized and current physical and electronic employee files in compliance with retention requirements. 

• Assist with HRIS reporting by pulling standard reports and preparing data for HR team review. 

HR Administrative Support 

• Manage the HR department inbox and route inquiries to the appropriate HR team member in a timely manner. 

• Prepare, format, and distribute HR communications, forms, letters, and documents as requested. 

• Schedule and coordinate meetings, interviews, orientations, and HR events across locations. 

• Maintain and organize HR department resources including templates, SOPs, policy documents, and shared drives. 

• Process employment verifications and respond to routine requests for HR information. 

• Support open enrollment communications, benefits enrollment paperwork tracking, and audit documentation. 

• Assist with Workers’ Compensation administrative tasks, including claim intake documentation and record organization. 

Recruiting Support 

• Post open positions to job boards and applicant tracking systems.  

• Coordinate interview scheduling and manage recruiting logistics 

• Support pre-employment processes, including background checks, drug screens, and reference checks.  

• Organize and update job descriptions, ensuring documents remain current and accessible. 

Culture, Engagement & Events Support 

• Provide logistical and administrative support for employee engagement and Wilson Lumber Cares initiatives. 

• Assist the Wilson Lumber Cares Leader with event coordination, vendor communication, supply ordering, and materials management. 

• Help maintain People & Culture content on internal platforms such as SharePoint and the company newsletter as needed. 

Safety, Training and Workforce Development Support 

• Support training administrative tasks including scheduling coordination, attendance tracking, and materials preparation. 

• Support safety administrative tasks to include audits, training and maintain policy/SOP documentation  

Other Responsibilities  

• Purchase Order Administration for the People and Culture Team 

• Perform general office and administrative duties as needed to support the People & Culture team. 

• Perform all other duties as required and requested by management. 

Position Qualifications 

• Strong attention to detail and commitment to accuracy in data entry and documentation. 

• Excellent organizational skills with the ability to manage multiple tasks and deadlines simultaneously. 

• Warm, professional interpersonal style; able to represent the People & Culture team with care and discretion. 

• Strong written and verbal communication skills. 

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with SharePoint a plus. 

• Ability to handle sensitive and confidential employee information with the highest level of integrity. 

• Self-motivated and reliable; able to follow through on tasks with minimal supervision. 

• Demonstrated understanding of HR processes, employment compliance basics 

• Bilingual in English and Spanish (spoken and written) strongly preferred. 

Education and Experience 

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and direct HR experience considered. 

• 2–3 years of HR, recruiting, onboarding, or office coordination experience required. 

• Proficiency with HRIS systems or HR software; experience with data entry and record management preferred. 

• Experience in a manufacturing or multi-site environment preferred. 

Physical Requirements 

• Frequent sitting and standing. 

• Ability to work in both office and production environments as needed.