Business Intake Coordinator

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Intake Coordinator position in our White Plains, NY Office.This position offers a flexible, hybrid working arrangement.Key Responsibilities:Manages and tracks all client implementations on applicable electronic billing systems. Effectively liaising with attorneys, clients, middleware vendors and other administrative teams to meet the timeline for implementation and the specific electronic billing system requirementsMonitor all active matter transitions to e-billing, prioritizing and ensuring their timely completionIdentifying and documenting compliance requirements for each client's e-billing processCoordinating client guideline review and implementationReviews new matters to ensure all relevant electronic billing information is properly entered into the billing system so that invoices are ready to submit electronically when approved. Follows up with partners, secretaries, and clients, as appropriate, to obtain the required informationAssesses implementation process for improvements and possible efficienciesParticipating in firm-wide and departmental compliance projects and initiativesPerforming other duties as assignedProcessing write-offs per Firm policyAssistance with the creation and distribution of daily, weekly, monthly reportsQualificationsBachelor's degree and internship/work experience or 1-3 years' experience in legal e-billing may substitute for educationKnowledge of legal billing and Middleware systems preferred but not required (i.e. Legal Exchange, TyMetrix 360, Legal-X, Serengeti/Legal Tracker)Intermediate knowledge of Microsoft Excel and Outlook is preferredStrong reading comprehension, analytical and problem solving skillsAbility to exercise proper judgmentAbility to produce detailed and accurate work productsAbility to organize and prioritize work in a fast-paced and high volume environment to meet deadlines and daily requirementsAbility to communicate clearly and effectively, both orally and in writing with attorneys, staff, vendors and clientsAbility to provide quality client service to both internal and external contacts, regarding matters of a routine natureAbility to identify issues and oversee the execution of resourceful solutionsWillingness to learn and develop new skillsExperience in project management a plusKnowledge of various Legal Electronic Data Exchange Standard (LEDES) billing formats (specifications, limitations, etc.) a plusA variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $50,000—$70,000 USDWhy Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO planCareer Growth: Ample opportunities for professional development and advancementEmployee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR

Salary : $50,000 - $70,000