What are the responsibilities and job description for the Fleet Coordinator position at Wilson County Motors LLC?
Overview
We are seeking a highly organized and detail-oriented Coordinator to join our team. This role is vital in
managing inventory, processing purchase orders and delivery documents and ensuring seamless
business processes. The ideal candidate will possess strong technical proficiency and be able to provide
world class customer service to municipalities across Tennessee and the surrounding states.
Responsibilities
? Create, organize and maintain customer files
? Maintain Inventory spreadsheets and customer contact lists
? Create delivery documents for all outgoing vehicles and ensure vehicles are ready per the
delivery schedule
? Assist in answering customer calls
? Assist in providing customers updates and information regarding quotes and/or orders
? Maintain reporting submitted to the state on a quarterly basis
? Assist in the preparation and submittal of bid information and pricing to the State of Tennessee
? Assist in the generation of quotes or bid documents as needed in high volume situations
? Provide customers with current W9, Certificates of Insurance and other documents related to
doing business
? Assist in the invoicing of fleet vehicles
? Assist in ensuring receivables are received in a timely manner so that invoices do not go past due
? Assist in the coordination of vehicle deliveries as needed to include end users and vehicle
upfitters. Includes but is not limited to coordinating with service and detail to ensure vehicle
readiness
? Delivering or picking up documents between office locations to ensure a timely response to
customers as needed
? Attend Fleet conferences as needed
Skills & Experience
? Proven experience utilizing Gmail and Google products
? Proficient in Google Sheets (or Excel) to include utilizing filters, formulas and formatting
? Proven experience managing or supporting administrative operations and business processes
? Strong attention to detail and excellent organizational skills
? Strong customer service and communication skills
? Proven experience working effectively with others in joint efforts
? Strong business acumen with understanding of basic P&L principles
? Previous experience with automotive dealership policies and principles a plus
Requirements:
Background Check Disclosure Notice
As part of the employment process, Wilson County Motors LLC may obtain a consumer report and/or investigative consumer report for employment purposes. These reports may include information regarding your criminal history, (where permitted by law), driving record, education, employment history, and other background information.
A background check company may be used to prepare these reports.
If Wilson County Motors LLC intends to obtain such a report, you will be provided with a separate, standalone disclosure and authorization form in accordance with applicable law.
By submitting this application, you acknowledge that you have read and understand this notice.