What are the responsibilities and job description for the Administrative Assistant position at Wilson Construction Co.?
Title: Administrative Assistant
Location: Tempe, Az
Wilson Construction Company has immediate opening at our Regional office in Tempe, AZ for an Administrative Assistant that can handle multiple tasks in a continually fluctuating environment.
This position will report to the Director of Operation, work closely with the Headquarter office, and will act as a liaison between the two offices. The Administrative Assistant will also support the local field staff with clerical and administrative duties as required.
Requirements:
• Minimum 2 years’ professional office experience in an administrative position;
• Proficiency in MS Office: Outlook/Excel/Word;
• Proficiency in Adobe Acrobat;
• Self-Motivated;
• Attention to detail;
• Strong organizational skills;
• Ability to independently prioritize workload, stay on top of deadlines and assist others in meeting deadlines;
• Strong follow-up and follow-through;
• Dependability / Reliability;
• Willingness to assist where needed and work as a team;
• Ability to foresee needs of others and act accordingly;
• Flexibility, a positive team-orientated approach to problem solving, and a sense of humor are a must.
• Ability to effectively interact with various personality types at all levels.
Responsibilities:
• Reception and front desk responsibilities to include visitors, phones, mail, faxes, meeting coordination, office supply orders;
• Collect and process weekly paperwork for Tempe office, shop and surrounding field staff and job sites;
• Ensure proper completion of paperwork and follow up as needed;
• Obtain approvals on all invoices, expenses, timesheets, and other job related documents;
• Compile, scan and upload/store documents electronically and maintain onsite files;
• Print bid documents needed for proposals;
• Review billing workups for % complete, Unit, and T&E on a weekly and monthly basis for projects in Arizona and New Mexico;
• Provide new hire training and monitor progress.
• Assist in maintaining vendor accounts/services for Tempe office and job sites where necessary;
• Assist Director in communicating and responding as needed on to requests and status updates to the headquarter office regarding various information;
• Other various clerical/administrative tasks to support the Tempe, New Mexico and Headquarter offices as requested.
Competitive hourly wage and excellent benefits package including employer paid medical, dental, vision, 401(k), personal time off and holiday pay.
Wilson Construction Co. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Smoke & drug free environment. Successful candidates will be required to pass post-offer and random drug tests, including marijuana.
To apply:
Please submit your cover letter & resume via our website through the Opportunities page:
www.wilsonconst.com