What are the responsibilities and job description for the Administrative Assistant - Equipment Department position at Wilson Construction Co.?
Administrative Assistant – Equipment Department
Location: Woodburn, OR (On-Site / Shop-Based)
About Us
Wilson Construction Company is a premier utility contractor specializing in complex electrical transmission and distribution line construction across the United States. Operating out of our shop facility in Woodburn, Oregon, our Equipment Department team fosters a reliable, fast-paced, and collaborative environment where dedicated professionals ensure seamless support for our fleet and mechanics.
Role Overview
Based out of our Woodburn, OR shop facility, the Administrative Assistant will provide comprehensive clerical and data entry support to the Equipment Department. You will be responsible for front-line communication, file organization, and administrative upkeep while collaborating closely with shop mechanics, department leadership, and visitors.
Key Responsibilities
- Front-Line Communication: Answer and direct both phone and gate calls, and greet visitors and employees in a friendly, helpful manner.
- Document & Data Management: Handle heavy data entry and organize, maintain, and scan both paper and electronic files with high accuracy.
- Shop & Mechanical Support: Provide clerical tasks and administrative support directly to the mechanics as requested.
- Special Project Execution: Execute special project work as assigned, including photocopying, laminating, filing, and various organizational duties.
- Departmental Operations: Maintain departmental workflows and assist with general administrative tasks to keep the shop running efficiently.
Qualifications & Requirements
- Experience Level: Preferred 1–2 years of clerical experience in a professional office or shop setting.
- Education & Credentials: High school diploma or equivalent.
- Technical & Software Skills: Proficient in MS Office suite (Word, Excel, Outlook), strong data entry skills with a typing speed of 50 wpm, and alpha/numeric filing skills.
- Core Competencies: Excellent organizational skills, high attention to detail, friendly demeanor, positive attitude, and flexibility to support others under pressure.
- Location & Licensing Requirements: Must reside within a reasonable driving distance of our Woodburn, OR facility, with a punctual, reliable, and dependable attendance history.
What We Offer
- Competitive Compensation: Competitive hourly wage and overtime eligibility.
- Comprehensive Benefits Package: 100% employer-paid medical, dental, and vision — for you and your qualified spouse and dependents.
- Retirement & Paid Time Off: 401(k) plan with company match, paid time off (PTO), paid vacation, and holiday pay.
- Career Growth: Professional development, specialized training, and career advancement opportunities within a national industry leader.
Wilson Construction Co. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other legally protected characteristic. We participate in E-Verify to confirm employment eligibility, to work in the United States, in compliance with federal law. As a smoke and drug-free workplace, successful candidates must pass post-offer and random drug screenings, which include marijuana testing.
How to Apply
Ready to advance your career with an industry leader? Please submit your cover letter and resume directly through the Opportunities page on our website: www.wilsonconst.com.