Administrative Program Manager - DPT Program (Full-time, Remote/Hybrid)

Wilson College invites applications for an Administrative Program Manager to support our innovative Doctor of Physical Therapy (DPT) program — part of the College’s new accelerated hybrid healthcare initiative designed to expand access, flexibility, and workforce readiness in high-demand health professions.

The Administrative Program Manager serves as the operational leader for the DPT program, overseeing day-to-day administrative functions and ensuring seamless coordination across faculty, students, and institutional partners. Working closely with the Program Director, this individual helps develop and maintain the program’s administrative infrastructure while fostering an organized, student-centered learning environment.

ESSENTIAL FUNCTIONS:

Program Operations & Administration

• Assist in planning, managing, and maintaining operational plans related to program operations, personnel, and facilities in collaboration with the Program Director
• Advise and support the Program Director, Administrative Faculty, and Core Faculty regarding operations, budget, personnel, and facilities
• Prepare financial reports, spreadsheets, surveys, and data analyses related to operations, personnel, and revenue
• Develop internal and external reports related to financial, personnel, and facility resources
• Ensure alignment with institutional fiscal policies and procedures
• Assist in preparation and revision of program handbooks and essential documentation
• Maintain CAPTE-related records, documentation, and reporting requirements

Hybrid & Immersion Coordination

• Plan, manage, and direct on-site lab intensive sessions, including logistics, setup and breakdown of lab spaces, and coordination of equipment
• Support curriculum planning and scheduling of immersion experiences
• Be present for the entirety of required lab immersions
• Coordinate travel for Program Directors, Core Faculty, and associated faculty

Technology, Facilities & Equipment

• Manage instructional and information technology needs within the program
• Order, inventory, and oversee preventative maintenance of all program equipment
• Establish and maintain policies and procedures for equipment storage and shared resources

Personnel & Supervision

• Supervise departmental administrative staff, including the Lab Manager
• Oversee correspondence, contracts, scheduling, and agreements with adjunct faculty

Secondary Responsibilities

• Provide general administrative support to DPT faculty
• Attend program meetings and maintain minutes as needed
• Assist with exam proctoring
• Participate in program community service initiatives
• Perform other duties as assigned

COMPETENCIES & KNOWLEDGE:

• Strong organizational leadership with the ability to manage complex operations and multiple priorities
• Knowledge of accounting principles, fiscal management, and budget oversight
• Understanding of facility management and operational logistics
• Knowledge of human resource management practices
• Experience coordinating multi-site logistics and technology systems (including AI applications)
• Proficiency in Microsoft Office 365 (Loop, OneDrive, SharePoint, Excel, Word, PowerPoint)
• Knowledge of higher education operations, preferably in a health-related field
• Ability to interpret and apply institutional policies, FERPA, and HIPAA regulations
• Exceptional communication skills and the ability to exercise sound judgment and discretion
• Ability to build collaborative relationships with faculty, students, administrators, and external partners

EDUCATION & EXPERIENCE:

• Bachelor’s degree required; Master’s degree preferred
• Documented experience related to program operations, budgeting, logistics, or higher education administration
• Demonstrated ability to collaborate effectively in a team-based academic environment
• Valid driver’s license required

POSITION TYPE AND EXPECTED HOURS OF WORK:

• This is a full‑time, exempt position.
• Remote/Hybrid
• Work schedules may vary based on departmental and institutional needs. Flexibility is essential, and employees may be asked to adjust their schedule to meet operational needs. Evening and weekend work may be required.
• Periodic travel to the Philadelphia (King of Prussia) area and Chambersburg, PA for immersive lab experiences and College functions.

   

Wilson College provides eligible full-time employees with a comprehensive benefits package, including health, dental, and vision insurance; college-paid basic life and long-term disability insurance; and employee-funded options for Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) for health and dependent care needs. A Defined Contribution Retirement Plan with TIAA is also available to eligible employees.

Educational benefits include undergraduate, graduate, and certificate program opportunities for employees and their dependents, as well as participation in a Tuition Exchange program through a broad consortium of colleges.

Wilson College fosters a flexible, supportive culture that values work-life balance and professional growth.

As a 501(c)(3) not-for-profit organization, Wilson College qualifies as an eligible employer for the Public Service Loan Forgiveness (PSLF) program.