Accounts Payable Lead.

Position Summary

The Accounts Payable Lead is responsible for processing invoices, performing three‑way match reviews, preparing payment batches for approval, and maintaining accurate vendor documentation. This position ensures that all disbursements are timely, compliant with institutional purchasing policies, and supported by complete documentation. The role requires strong attention to detail, effective communication with campus departments, and consistent adherence to internal controls.

Reports to: Senior Director Financial Operations 

Essential Duties & Responsibilities

Invoice Processing & Disbursements

• Enter invoices into the financial system and perform three‑way matching to verify accuracy.
• Research and resolve invoice discrepancies in coordination with campus departments.
• Prepare payment batches for Controller approval and maintain associated documentation.

Records Management & Compliance

• Maintain complete and accurate vendor files, including W‑9 forms.
• Retain invoice and payment documentation in accordance with audit and record‑keeping requirements.
• Coordinate with the Senior Director of Financial Operations and Administrative Assistant to ensure procurement documentation is complete and compliant with policy.

Collaboration & Communication

• Work closely with departmental requestors, the Purchasing intake function, and the Controller to support timely payments.
• Provide exceptional customer service to internal stakeholders while upholding internal control standards.

Required Qualifications

• Associate’s or Bachelor’s degree in Accounting, Business, or related field, or equivalent professional experience.
• Experience in accounts payable processing and three‑way match procedures.
• Strong attention to detail and proficiency with ERP or financial management systems.

Preferred Qualifications

• Experience in higher education or nonprofit accounts payable operations.
• Familiarity with 1099 reporting processes.

Please include a resume and cover letter