What are the responsibilities and job description for the 5009 - Purchasing Coordinator position at Williston Financial Group?
Williston Financial Group (WFG) is the Portland, Oregon-based parent company of several national title insurance and settlement services providers, including WFG Lender Services and WFG National Title Insurance Company. One of only six national underwriters, WFG achieved a national footprint faster than any title insurance provider in history. The WFG family of companies offers full-service title insurance and settlement services for use in residential and commercial mortgage and real estate transactions nationwide. For more information, visit www.WFGNationalTitle.com.
**Must be able to work onsite at the Portland, OR office*
Job Purpose:
Negotiate with vendors for the purchase of materials, supplies, equipment and services used by WFG. They will help to update and streamline purchasing department processes and procedures to ensure compliance.
Essential Job Functions:
This position has no supervisory responsibilities.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Requirements/ADA:
No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; travel or other inconveniences have advance notice; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
Job frequently requires sitting, handling objects with hands.
Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 10 lbs.
Vision requirements: Ability to see information in print and/or electronically.
Position Type/Expected Hours of Work:
Days and hours of full –time position are Monday through Friday, 8:00 a.m. to 5 p.m. Part-time positions may be considered.
Days and hours of full –time position are flexible and candidate may be asked to be available for assigned shifts Monday through Saturday, 6:00 a.m. to 9 p.m. Part-time positions may be considered.
Travel:
No travel is expected for this position.
**Must be able to work onsite at the Portland, OR office*
Job Purpose:
Negotiate with vendors for the purchase of materials, supplies, equipment and services used by WFG. They will help to update and streamline purchasing department processes and procedures to ensure compliance.
Essential Job Functions:
- Engage in WFG company culture that emphasizes engagement in our 4 Cs, quality of work and high performance.
- Negotiate with vendors for goods and services for best pricing, quality, turn time, terms, and service guarantees
- Analyze specifications and timing requirements to balance the value of competing bids
- Purchase materials, parts, supplies, and equipment following established purchasing policies and procedures that optimizes price, delivery, and terms. Purchasing of complex items where detailed specification and industry regulations are involved
- Must have needed technology skills to oversee the maintenance and creation of an online purchasing site for both internal and external use
- Develop and sustain tracking methods when follow-up is required
- Maintain established Purchasing Policies to ensure compliance
- Develop new supply sources where vendors are inadequate
- Examine bids from vendors and make awards
- Negotiate blanket purchase orders when appropriate and monitor cost during the time period
- Checks requisitions for appropriate approvals and account numbers
- Work closely with accounting group
- Complies with Corporate guidelines on business ethics
- Create and maintain user accounts and invoice billings for vendors
- 2-5 years purchasing experience
- Bachelor’s Degree in a business related area and/or equivalent work experience
- Proficient with MS Office: Word, Excel, PowerPoint, Access, Visio
- Organizational skills, attention to detail and follow thru, a must
- Ability to learn new software in fast paced environment
- Thorough working knowledge of purchasing policies, processes and procedures
- Extensive knowledge and ability to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirement.
- High School Diploma or GED.
This position has no supervisory responsibilities.
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Requirements/ADA:
No unusual physical requirements. Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; travel or other inconveniences have advance notice; involves occasional exposure to demands and pressures from persons other than immediate supervisor.
Job frequently requires sitting, handling objects with hands.
Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 10 lbs.
Vision requirements: Ability to see information in print and/or electronically.
Position Type/Expected Hours of Work:
Days and hours of full –time position are Monday through Friday, 8:00 a.m. to 5 p.m. Part-time positions may be considered.
Days and hours of full –time position are flexible and candidate may be asked to be available for assigned shifts Monday through Saturday, 6:00 a.m. to 9 p.m. Part-time positions may be considered.
Travel:
No travel is expected for this position.