PURCHASING COORDINATOR

Meals on Wheels People is an organization founded in and by the community! Over the past 50 years, our non-profit has helped thousands of older adults in the Portland Metro area keep their independence through weekly meal delivery and social connections. Our culture reflects our five values: integrity, commitment, respect, inclusion, creativity, and TEAMWORK. With over 20 meal delivery centers throughout Multnomah, Washington, and Clark counties, our staff and thousands of volunteers ensure that no adult over 60 goes hungry or experiences social isolation.

Make a meaningful impact while working in a supportive and collaborative environment that values your well-being. Enjoy the benefits of a four-day workweek, ample quality time off, and a comprehensive benefits package, including medical, dental, and vision coverage, a 401(k)-retirement plan, pet insurance, a wellness program, professional development opportunities, an Employee Assistance Program, and mileage reimbursement.

We are seeking a Purchasing Coordinator who will be responsible for ensuring that the Meals on Wheels People (MOWP) Central Kitchen has required inventory on hand to complete meal production and fulfill orders; entering inventory and production data into NetSuite to maintain accuracy.Principal Duties and Responsibilities

• Review production schedule, create purchase orders and place with vendors.
• Track deliveries and ensure the Central Kitchen inventory is ready for production each day.
• Monitor inventory levels. Place purchase orders to fulfill pars as needed. Coordinate with Food Production Manager and Director of Central Kitchen to avoid outages. Report monthly inventory to Finance.
• Review orders from MOWP centers and ensure that inventory is on-hand to fulfill orders.
• Participate in NetSuite implementation at all stages: design, data migration, training and ongoing use.
• Process transactions in NetSuite; e.g., lot codes, expiration dates, inventory adjustments, receipts.
• Providing support for warehouse and delivery operations as neede
• Other tasks as assigned

​​​​​​​Education & Knowledge

• High School Diploma or equivalent required.

Skills, Abilities & Experience

• At least 1 year of experience working in food manufacturing, with purchasing experience preferred
• Warehouse and/or inventory experience preferred
• Demonstrated hands-on experience and proficiency with computer applications and systems, including, MS Office. Comfortable with learning new computer applications and web-based applications. Experience with NetSuite or other ERP systems preferred
• Excellent organizational and time management skills including the ability to set priorities and organize multiple projects.
• Proven ability to multi-task, problem solve, make effective and timely decisions, and identify creative solutions.
• Ability to work in a team environment and effectively communicate with diverse populations.
• Bilingual English/Spanish, Vietnamese, Russian, Asian, or African languages is preferred.

Any satisfactory combination of experience, training, and/or education that demonstrates the ability to perform the essential duties may substitute for the listed qualifications.

Education & Knowledge

• High school diploma or equivalent required; Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred
• Knowledge of food safety regulations and inventory management practices.
• Current Food Handler’s card
• Current ServSafe certification or ability to become certified within 6 months of hire.
• Valid Driver’s license

Skills, Abilities & Experience

• 2 years in food purchasing or procurement; purchasing for food manufacturing preferred.
• Strong computer skills with experience in NetSuite or other ERP systems preferred.
• Strong organizational skills and data management skills
• Skill, motivation, and ability to effectively communicate and work with diverse populations to build a collaborative, positive, and productive work environment.
• Responsive with great follow-through skills and ability to build trust and maintain constructive relationships across the organization.
• Excellent organizational and time management skills, including the ability to set priorities and organize multiple projects.

Any satisfactory combination of experience, training and/or education which ensures the ability to perform the work may substitute for the above qualifications.

Working Conditions/Physical Demands

• Fast paced with significant people interaction.
• Work with and around warehouse equipment (forklifts, pallet jacks, hand trucks, etc.).
• Environmental exposure to cold.
• Ability to traverse large freezer, large refrigeration, warehouse, and delivery dock.
• Ability to lift a minimum of 40lbs.
• Dexterity to operate keyboard, mouse, phone.
• Must pass drug and alcohol test and criminal background check.

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. This document does not create an employment contract, implied or otherwise; employment in this job is an “at will” employment relationship.

Salary : $21 - $25