Clerk Typist -12 month (Provisional) - Country Parkway

PLEASE NOTE: This is a provisional Civil Service position. The selected candidate must currently be appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.

Clerk Typist (12 months)- Provisional

35 hours/week (8:00am – 3:30pm) (Inclusive of ½ hour unpaid lunch)

Specific Work Duties:

• Record student early releases and late arrivals;
• Answer phone calls and serve as a resource to external stakeholders;
• Serve as the primary point of contact for PTA correspondence;
• Prepare outgoing mail and sort Incoming mail for dissemination;
• Update and distribute the weekly building-level newsletter via WITS;
• Manage the student separation process in WITS;
• Manage and oversee student record requests;
• Obtain quotes, create PO's, verify Items received, and authorize payments of PO's;
• Support the CSE Chair with scheduling CSE meetings;
• Manage building-level general fund supply purchases;
• File correspondence, reports, and related documents;
• Manage the Raptor visitors system;
• Add classes and teachers to eSchool;
• Manage transportation request for building level field trips;
• Support daily building-level substitute coverage

Specific Requirements:

• Highly organized, reflective, and efficient;
• Collaborative and great attention to detail;
• Good knowledge of office terminology, procedures, and equipment;
• Ability to understand and carry out oral and written instructions;
• Ability to type from clear copy or rough draft at an average rate of speed;
• Sound judgement;
• Neatness;
• Punctual and ability to multi-task;
• Tact and courtesy;
• Working knowledge of Elementary School Office
• Working Knowledge of Microsoft Word, Excel, Access and Google
• Working Knowledge of WITS, WINCAP, eSchool, and Frontline

Clerk Typist Competitive Requirements/Responsibilities

Distinguishing Features of the Class: The work involves the performance of standardized clerical tasks such as routine typing. Does related work as required.

Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Special Requirements: Working knowledge of office terminology procedures, and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness, tact and courtesy; physical condition commensurate with the demands of the position.

Reports to: Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices.

Typical work activities include but are not limited to:

• Is familiar with and contributes to the successful implementation of the District's Mission and Belief statements;
• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;
• Transcribes voice mail messages and other recorded audio messages and longhand copy;
• Collects money and accounts for monies received;
• Addresses envelopes on a typewriter or microcomputer;
• Proof reads reports and other documents;
• Answers telephone, take messages, relays information directly or over intercommunication system;
• Assists in the preparation of payrolls and the maintenance of payroll records;
• Sorts correspondence vouchers, and similar materials;
• Makes and checks routine arithmetical computations;
• Files correspondence, memoranda, reports and other materials;
• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;
• Operates office machines/equipment;
• Indexes materials;
• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;
• Prepares outgoing mail and sorts in-coming mail for dissemination;
• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer;
• Perform such other tasks and assume such other responsibilities as directed by the Superintendent of Schools or his/her designee.

PLEASE NOTE: This is a provisional Civil Service position. The selected candidate must currently be appointed to a Competitive Clerk Typist position or will be hired provisionally and be required to take the next scheduled Clerk Typist test and be reachable on that list.