What are the responsibilities and job description for the Front Desk Receptionist / Administrative Assistant position at Williamson, Friedberg & Jones, LLC?
Williamson, Friedberg & Jones, LLC is seeking a dedicated and organized full time onsite Receptionist / Administrative Assistant to join our team.
This role is essential in providing excellent client service and administrative support to ensure the smooth operation of our legal office. The ideal candidate will possess strong communication skills, a friendly and professional demeanor, and the ability to manage multiple tasks efficiently.
Responsibilities
- Greet visitors and clients at the front desk, providing a welcoming atmosphere.
- Manage multi-line phone systems, handling incoming calls with professionalism and courtesy.
- Perform data entry and maintain accurate filing systems for easy retrieval of information.
- Assist in calendar management, scheduling appointments, and coordinating meetings.
- Provide clerical support including typing documents, proofreading materials, and managing office correspondence.
- Support client service efforts by addressing inquiries and resolving issues promptly.
- Maintain office organization through effective time management and prioritization of tasks.
- Collaborate with team members to ensure efficient office operations.
Skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong computer literacy with the ability to learn new software quickly.
- Experience with front desk operations and multi-line phone systems.
- Bilingual abilities are a plus for enhanced communication with clients.
- Previous experience in office management or clerical roles is preferred.
- Excellent organizational skills with attention to detail for accurate data entry and filing.
- Strong typing skills for efficient document preparation.
- Knowledge of bookkeeping principles and experience with QuickBooks is advantageous.
- Familiarity with legal receptionist duties is a plus but not required.
- Demonstrated client support skills with a focus on delivering exceptional service.
- Ability to manage time effectively while juggling multiple responsibilities.
Join our team as a Receptionist/Administrative Assistant where you can contribute to a positive work environment while enhancing your administrative skills!
Salary will be commensurate with experience.
Benefits include profit-sharing 401(k), health insurance, short-term disability, life insurance, and PTO.
To apply, please send letter of interest and resume to careers@wfjlaw.net.