Payroll/Accounts Payable Auditor

Job Summary

Reporting directly to the Payroll/Operations Manager, responsible for performing various payroll and accounts payable (AP) duties and responsibilities. Assists with processes related to bi-weekly payroll, addresses personnel and department inquiries, and assists with personnel forms.

EXAMPLES OF WORK PERFORMED

• Audits, edits, and adjusts payroll records and AP invoices as reviewed and approved by county departments and management
• Processes child support orders, federal wage garnishments, tax levies, bankruptcies, and student loans
• Approves and processes workflows for terminations, new hires, salary and position changes, and miscellaneous pay elements and deductions; verifies employee timecards
• Performs verifications of employment
• Communicates closely with various county departments and Accounts Payable vendors to explain payroll related policies and procedures and to resolve discrepancies and disputes
• Serves as a liaison to the Human Resources Department in the creation of new employee records
• Ensures AP vendor Taxpayer Identification Numbers are correct
• Completes verification reviews for vendors requesting electronic payments
• Assists county wide personnel with completion of payroll related forms
• Assists in the distribution of 1099s
• Reviews entries made by the Accounts Payable Specialist and audits for accuracy
• Assists with monthly and quarterly reporting
• Creates and maintains various reports, forms, worksheets, and informational materials
• Ensures comprehensive filing systems and databases are maintained and up to date
• Enters and verifies data within applicable databases and systems
• Attends all meetings and trainings, as required
• Performs special duties as assigned
  
  

ORGANIZATION RELATIONSHIPS

• Reports directly to – Payroll/Operations Manager
• Direct Reports – No
  
  

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
  
  

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
  
  

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
  
  

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• High school diploma or equivalent and three (3) years of payroll or accounts payable experience
• Working knowledge of basic accounting practices
• Working knowledge of Microsoft Office Suite and financial systems
  
  

LICENSES AND CERTIFICATIONS

Required Within Thirty (30) Days Of Employment

• Valid driver’s license
  
  

Preferred Qualifications

• Bachelor’s degree in a related field
• Three (3) years of payroll and accounts payable experience
• Fundamental Payroll Certificate (FPC) or Certified Payroll Professional (CPP)
• Accounts Payable Specialist (APS) Certification
• Working knowledge of Oracle E-Business Suite, Kronos (UKG), and Adobe Acrobat Pro
  
  

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A
  
  

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.

01

Do you have a high school diploma or equivalent and (3) years of payroll or accounts payable experience?

• Yes
• No
  
  

02

Do you have working knowledge of Microsoft Office Suite and financial systems?

• Yes
• No
  
  

03

Do you currently possess, or have the ability to obtain, a valid driver's license within 30 days of hire?

• Yes
• No
  
  

04

Are you willing to undergo a comprehensive background investigation, including a review of your driving record, and criminal history?

• Yes
• No
  
  

05

How many years of directly related experience / education do you have in the accounts payable environment?

• None
• Less than 1 year
• More than 1, less than 2 years
• More than 2, less than 3 years
• More than 3, less than 4 years
• More than 4, less than 5 years
• More than 5 years experience
  
  

06

Please describe your professional experience working in a payroll setting

07

A preferred qualification is working knowledge of financial/payroll systems such as WorkDay, Oracle, and UKG/Kronos. Please describe your work experience with any of these systems, or enter N/A if none.

08

Do you possess any of the following payroll/accounts payable certifications?

• Fundamental Payroll Certificate
• Certified Payroll Professional
• Accounts Payable Specialist
• None of the above
  
  

09

Please provide a brief statement introducing yourself and illustrate why you should be considered as the most qualified individual for this position.

• Required Question