What are the responsibilities and job description for the Accounts Payable and Recievables Specialist position at RS3 Strategic Hospitality?
RS3 Strategic Hospitality powered by Proof of the Pudding is a chef-led hospitality company delivering food and beverage experiences at some of North America’s most complex sports, entertainment, cultural, and live-event venues.
Founded in Atlanta in 1979, Proof has built a national reputation for doing hospitality differently — from scratch cooking at scale, hyper-local sourcing, and a partnership-first approach that treats clients as collaborators. These fundamental values led to the integration of RS3 with Proof of the Pudding in 2025. Proof of the Pudding serves professional and collegiate sports venues, convention centers, cultural institutions, and large-scale destination events across the United States and Internationally.
Founded in Atlanta in 1979, Proof has built a national reputation for doing hospitality differently — from scratch cooking at scale, hyper-local sourcing, and a partnership-first approach that treats clients as collaborators. These fundamental values led to the integration of RS3 with Proof of the Pudding in 2025. Proof of the Pudding serves professional and collegiate sports venues, convention centers, cultural institutions, and large-scale destination events across the United States and Internationally.
We are seeking an Accounts Payable Specialist to join the Accounting Team. The ideal candidate is detail orientated, a self-starter, and eager to expand their knowledge of AP processes and procedures.
RESPONSIBILITIES
Weekly
- Manage invoice processing for multiple locations
- Review invoices in the A/P System for proper coding
- Scan invoices as received for proper approvals in the A/P System
- Ensure that invoices entered into the system are routed for approval
- Generate weekly check run report and route to CFO and President for approval
- Print A/P checks for assigned business centers
- Stamp and mail approved A/P checks
- Post invoices as paid for certain types of payments outside of the A/P System
- Establish and maintain relationships with new and existing vendors
- Resolve any vendor inquiries related to open invoices and payment status
- Review purchase order status (open vs. closed) and any purchase order variances
Monthly
- Review monthly vendor statements and reconcile to the A/P system
- Obtain any missing invoices and process in the A/P system for approvals
As Needed
- Set‐up new vendors in Sage Intacct and Ottimate (formerly PlateIQ)
- Assist with special projects as necessary
Performs other related duties as needed.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.