Building & Maintenance Facilities Coordinator

FLSA Status: Exempt

Grade: U14 (Unified)

Revision Date: July 3, 2023

Location: Operations

Job Summary

This position coordinates, manages, and develops school division protocols, processes, and procedures for building facilities housekeeping, and energy consumption. The Facilities Coordinator for Building Maintenance and Services ensures implementation of and compliance with OSHA, ASHRAE, WJCC policies, standards and protocols as well as applicable State and federal laws. The position ensures optimal environmental conditions are met to enable student achievement and employee productivity.

Duties and Responsibilities

• Plan, organize and implement the school division’s, energy management, cleaning, and waste management programs, coordinating the energy awareness program, facility usage, grounds management, playground inspections, and the training of school division personnel.
• Provide a global and integrated framework of objectives, procedures and tools with a focus on meeting internal, external, regulatory and social expectations for the safety & security of our students, employees, visitors and assets.
• Identify protection goals, objectives and metrics consistent with best practices and incorporate objectives for their application.
• Monitor, audit and evaluate the operational effectiveness of the maintenance program and staff within the division, to include periodic site visits, reports and recommendations.
• Assist leadership, students, and staff in implementing and improving efficiency and sanitation
• Investigate all maintenance incidents within the school division through coordination with appropriate administrators, and ensure timely reporting, resolution and implementation of corrective actions.
• Provide reports and subject matter expertise in, energy, grounds, waste management and housekeeping to enhance program effectiveness in the schools.
• Operate as an integral part of the Safety & Security / Facilities Services Teams.
• Maintain a working knowledge of all emergency policies/procedures/regulations; respond immediately to emergency alarms/calls, help determine course of action, notify appropriate authorities and assist as needed.
• Ensure the continuous and safe operation of all elevators and access doors.
• Establish utility usage benchmarks for each school/facility; set energy savings/targets/ objectives.
• Investigate building alarm system malfunctions when necessary and contact the security company when problems cannot be resolved through installed computer software. Track progress by security contractor for resolution of problems/alarms/system failures. Review contractor billing for accuracy.
• Ensure grounds, including playgrounds, comply with federal, state, and local guidelines.
• Monitor, train and evaluate custodial staff on the Hazard Communication Standard, Bloodborne Pathogen, Asbestos, Safety, OSHA, and ADA Laws annually.
• Regularly update the Senior Director of Operations and Principals on school cleanliness/conditions.
• Assist in budgeting and maintaining replacement schedule of custodial tools/equipment and vehicles.
• Models the WJCC Strategic Plan Values: Individualism, Integrity, Innovation, Accountability and Collaboration.
• Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

• Bachelor’s degree in Business Administration, Business Management, or related field and or technical school training or any equivalent combination of training and experience which would provide the acceptable knowledge, abilities and skills.
• Certification in an ASHRAE field of HVAC, Plumbing, Electrical, or Carpentry preferred but not required.
• Extensive experience and knowledge of methods, materials, software, automated control systems and equipment used in the security control industry and the mechanical and building automation industry.
• Knowledge of life safety systems, fire panels, CCTV system computers
• Ability to clearly communicate verbally and in writing and to interact with a wide variety of constituents to include division personnel, School Board members, parents, and community members.

Supervision Exercised

Supervises the Custodial Coordinator and Trades Foreman.

Supervision Received

Performs duties under the supervision of the Supervisor of Facilities and Capital Projects.

Working Conditions and Physical Requirements

Work independently. Work varying shifts, respond to situations occurring during non-duty hours.  Frequent interruptions, changing priorities. Perform duties outside in extremely hot and cold weather conditions.  Respond to stressful emergencies/situations. Ability to lift a minimum of 50 pounds.