Project Accounting Assistant

Job Overview
We are seeking a motivated and detail-oriented Project Accounting Assistant to join our accounting team. In this role, you will support operations by entering billing information, tracking subcontractor documents, and keeping project documentation compliant. Your energetic approach and strong organizational skills will help drive efficient project accounting workflows, contributing to the overall success of our projects and organization. This position offers an exciting opportunity to develop expertise in contract administration and project accounting functions.

Duties and Responsibilities

• Assist with monthly billing by gathering job cost information, organizing supporting documentation, and helping prepare invoices
• Track and follow up with subcontractors to collect required documents such as lien waivers, affidavits, and Certificates of Insurance (COIs)
• Assist with maintaining and tracking project contracts and related documentation
• Enter and update project commitments in Procore and Sage
• Support Project Managers with subcontractor invoice processing in Procore
• Monitor COI reports and follow up on expiring documents to ensure ongoing compliance
• Maintain organized digital and physical files for contracts and project documentation
• Update spreadsheets and tracking logs to keep project information accurate and up to date
• Assist with collecting and organizing project closeout documentation
• Provide support for additional billing tasks (such as dumpster or dump truck billing) as needed
• Provide general administrative support to the Project Accounting & Contracts Manager and team
• Other duties as assigned

Education and Experience

• High school Diploma or GED required. Associates degree or coursework in accounting, business or construction management preferred.
• Experience utilizing office software programs including Microsoft Excel, Word and Outlook required.
• Sage and/or ProCore software experience preferred.

Skills, Abilities and Knowledge

• Excellent multitasking skills
• Excellent communication skills
• Able to successfully follow verbal and written instructions
• Ability to learn and take direction in a fast-paced environment
• Excellent attention to detail
• Strong organizational skills
• Able to adapt to change well
• Handles pressure well
• Pro-active thinking skills

Working Conditions

Working conditions at Williams Construction may include normal office conditions, and occasionally lifting objects to waist height and overhead up to 10 pounds. Sitting for up to 8 hours and standing and walking for up to 4 hours.

Condition of Employment

Employee will be required to demonstrate continued knowledge of this position’s current regulations and requirements. All employees are required to follow safety standards and wear all personal protective equipment in designated areas.

Employee must meet the requirements of the full job description as stated throughout the duration of employment with Williams Construction.

Successful candidate will need to submit to a pre-employment drug screen and successfully pass a criminal background check.

EEO Statement

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $18 - $20