What are the responsibilities and job description for the Procurement / Administrative Services position at Williams Communications Inc?
About Us
At Williams Communications, we take pride in being a trusted partner to public safety agencies and government organizations across the Southeast. We’re known for our high standards, reliable communication systems, and exceptional customer service — and that begins with our people.
We’re looking for a customer-focused, friendly, and highly organized Purchasing Specialist & Sales Support professional who enjoys keeping things running smoothly behind the scenes while delivering an outstanding experience for every customer and vendor we work with.
What You’ll Do
In this role, you’ll be the key connection between our customers, vendors, and internal teams — making sure every quote, purchase, and delivery flows seamlessly from start to finish. You’ll help the sales & project team bring projects to life by managing quotes, coordinating orders, and communicating updates with accuracy and professionalism.
Daily responsibilities include:
- Communicating regularly with customers, vendors, and internal teams to coordinate quotes, purchases, and delivery timelines.
- Preparing and submitting detailed quote summaries and purchase orders.
- Tracking orders and proactively following up on shipments, backorders, and delivery updates.
- Managing vendor files and maintaining accurate purchasing records.
- Supporting the sales team with pricing, procurement details, and customer follow-ups.
- Ensuring compliance with company purchasing policies and maintaining budget awareness.
- Performing general administrative support such as data entry and document management.
Who You Are
You’re a self-starter who thrives in a fast-paced environment and genuinely enjoys helping others. You take pride in staying organized, following up, and communicating clearly — because you know details matter when serving customers and building trust.
We’re looking for someone who:
- Is friendly, professional, and customer-oriented — the kind of person people love working with.
- Has excellent written and verbal communication skills.
- Follows through on commitments and keeps projects moving without needing reminders.
- Is detail-driven and highly organized, able to manage multiple priorities confidently.
- Works well independently and as part of a collaborative team.
- Is proficient in Microsoft Office (Word, Excel, Outlook); experience with ERP or procurement systems is a plus.
- Has 1–2 years of purchasing, administrative, or sales support experience.
- Holds a high school diploma or equivalent (associate degree preferred).
Why You’ll Love Working at Williams Communications
When you join our team, you join a company that values integrity, accountability, and customer care. We don’t just sell communication systems — we help communities stay connected and safe. You’ll be part of a supportive team that works hard, communicates openly, and celebrates success together.
We believe in giving our employees the tools and trust they need to do their best work — because when our people thrive, so do our customers.
If you’re ready to be part of a respected company where your attention to detail, professionalism, and positive attitude make a real difference every day, we’d love to hear from you.
Job Type: Full-time
Pay: From $14.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $14