Human Resources Analyst - Classified

Summary

Salary: 360

Under the direction of the Director of Classified Personnel, independently performs complex and specialized technical human resources functions related to position control, classification, compensation, recruitment and examination , staffing and employee onboarding. Performs technical and administrative human resources-related activities related to the functions listed above.

The Human Resources Analyst - Classified is the highest of three levels in the Classified Human Resources career path. The Human Resources Analyst – Classified requires application of specialized knowledge in the area of human resources. This position is responsible for position control, classification, compensation, staffing and recruitment and examination functions consistent with the Merit System principles in the Classified Human Resources Office. Advancement to this position is based on need and compliance with the qualifications of the position, including specialized knowledge in the area of classification, compensation, staffing, onboarding and recruitment and examination and the ability to work with a high level of independence and initiative to maintain responsibility for technical processes and services in the Classified Human Resources Office.

Essential Duties And Responsibilities

Essential Duties and Responsibilities

• Performs position control, classification, compensation, staffing, onboarding, recruitment, examination development and administration functions depending upon the assignment.
• Conducts classification and compensation studies to include (but not be limited to) researching similar positions, conducting job analysis studies, preparing job descriptions, conducting salary surveys, establishing job hierarchies and identifying job families, determining benchmark jobs, identifying comparable markets and recommending salaries.
• Establishes and maintains position control information on each position including (but not limited to) appropriate position status, salary range, budgeted hours, encumbrance information, overtime eligibility and account allocation.
• Conducts recruitment and examination activities to include the development of selection instruments, candidate sourcing and screening and adherence to technical and legal standards in selection.
• Conducts local, regional and national recruitments by drafting and distributing position announcements and advertisements; determines appropriate markets to identify qualified applicants and performs outreach efforts to attract skilled candidates for employment.
• Constructs written, oral or other examination and selection instruments used in the examination process; works with subject matter experts conducting job analyses to determine appropriate selection factors and testing processes; develops written and oral exam questions, performance tests and other selection exercises. Researches and analyzes exam results to determine effectiveness of exam and/or to investigate exam protests.
• Coordinates test administration including instruction preparation, reserving exam facilities and proctors, scheduling offsite exams, obtaining raters and scheduling oral review boards.
• Certifies eligible candidates to hiring authority pursuant to the Rules and Regulations of the Classified Service. Receives requests for additional candidates, determines appropriateness of request and responds to hiring authority. Monitors certification process and contacts hiring authorities regarding delays. May coordinate final selection interviews when multiple vacancies exist within a classification.
• Participates in staffing activities to include (but not limited to) the processing of new, temporary, limited term, provisional employees, and student workers using manual and automated processes. Completes all paper work including fingerprint clearances, tuberculosis testing, physical exam information, I-9 form, and other required District and legal forms. Conducts initial employee onboarding and orientation process.
• Provides technical and procedural guidance to District staff and the public regarding job vacancies, employment and examination procedures, position control, classification and compensation and a wide variety of personnel transactions, applying appropriate Federal and State laws, Rules and Regulations of the Classified Service and bargaining unit contract agreements.
• Uses special software to process, maintain, extract and manipulate human resource data using a variety of systems including (but not limited to) Human Resources Information Systems, Payroll and Timekeeping Systems, Applicant Tracking System, Testing Software and Position Control System.
• Prepares and/or assists with a variety of specialized reports including applicant processing data, classified personnel report for the Governing Board, seniority reports, Annual Classified Personnel Report, layoff lists, salary placement and step increase reports and other related ad hoc reports.
• Performs other duties as assigned that support the overall objective of the position.
  
  

Knowledge and Skills

• Principles, terminology and techniques of recruitment and selection, classification and compensation assessment development, staffing and onboarding, and position control.
• Principles, practices and procedures of employee relations, employee development, and related services provided in a human resources department.
• Job analysis and job classification processes, procedures and documentation requirements.
• Statistical methods and graphic presentation.
• Research techniques and sources of reference material and information regarding personnel management.
• Written language skills to prepare complex reports and correspondence.
• Math skills to compute sums, averages, medians, percentiles , ratios, products and quotients.
• Data analytic skills to extract and manipulate data from automated systems.
• Well-developed human relations skills to work productively and cooperatively with diverse groups within and outside the District, using tact, patience and courtesy.
• Project management skills to develop schedules and timelines, identify critical tasks, monitor progress and modify timelines as appropriate.
• Well-developed skills in using a personal computer, common office productivity software (word processing, spreadsheet and database), and specialized databases and record keeping software used in an education or a human resources environment.
  
  

Abilities

• Requires the ability to carry out all aspects of the position.
• Learn, apply, and interpret rules and regulations, procedures, labor contracts and reference material pertaining to human resources.
• Gather and analyze data and develop conclusions, recommendations, reports and correspondence.
• Independently plan, organize, prioritize and maintain responsibility for complex and technical work processes in a high volume environment in order to meet schedules and timelines.
• Communicate technical information and to interact with a wide variety of groups and individuals inside and outside the organization.
• Compose correspondence and written materials independently or from oral instructions.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain the security of confidential materials and information, including exam results, applicant information and eligibility lists.
  
  

Physical Abilities

• Function indoors in an office environment engaged in work of primarily a sedentary nature.
• Ambulatory ability to sit for extended periods of time, to utilize computers, accomplish other desktop work and to move to various locations.
• Visual acuity to recognize printed materials.
• Auditory ability to carry on conversations in person and over the phone.
• Hand and finger dexterity and hand/eye coordination to use a computer keyboard at an advanced rate and use common office equipment.
• Retrieve work materials from overhead, waist and ground level files.
  
  

Minimum Qualifications

Education and Experience

Bachelor's degree in human resources, psychology, business administration, management, social and behavior science or related field with three years of professional experience in one or more of the following areas: position control, classification, compensation, wage and salary administration, recruitment and selection or human resource management. Experience and/or education of the same kind, level and amount may be substituted on a year-for-year basis.

Licenses and Certificates

May require a valid California driver's license.

Working Conditions

Work is performed indoors where minimal safety considerations exist.