Construction Office Manager

William Penn Roofing

Construction Office Manager

Location: Bucks County / Greater Philadelphia Area

Job Type: Full-time

Help Keep a Busy Construction Office Organized, Efficient, and Running Smoothly

William Penn Roofing is seeking a highly organized and dependable Construction Office Manager to support the day-to-day administrative, billing, compliance, document preparation, and office coordination needs of our growing team. This is a key in-office role for someone who thrives in a fast-paced environment and takes pride in keeping operations on track.

William Penn Roofing is a top-rated roofing and exterior company proudly serving Bucks County, Montgomery County, and the greater Philadelphia area for over 10 years. We specialize in roofing, siding, windows, and gutters, delivering high-quality exterior solutions backed by integrity and craftsmanship.

Our Team Operates With Five Core Values

Solutions Driven

Customer Commitment

Respect

Accountability

Pursuit of Excellence

At William Penn Roofing, "we kill them with kindness" is more than a saying; it is how we do business.

Learn more about us at: https://williampennroofing.com/

As the Construction Office Manager, you will help manage office workflow, support internal teams, prepare and organize business documents, handle billing and documentation, maintain compliance records, and keep daily operations running smoothly. This role is ideal for someone with strong office management or construction administrative experience who can balance multiple responsibilities with accuracy and professionalism.

Responsibilities

• Manage daily office operations and administrative workflow
• Answer phones, handle emails, sort mail, and greet visitors
• Schedule meetings, manage calendars, and prepare meeting notes
• Prepare business documents, internal reports, forms, and project-related paperwork
• Invoice customers and document incoming checks and payments
• Prepare checks for deposit and process expenses
• Manage vendor invoices and support vendor communication
• File permits and maintain project-related documentation
• Update project boards and internal tracking systems
• Maintain digital and paper filing systems
• Oversee and support Virtual Assistants
• Assist with employee onboarding and office policies
• Track and order office, kitchen, and business supplies
• Open and close the office and maintain an organized workspace
• Manage business licenses, insurance documents, and subcontractor insurance records
• Track vehicle inspections and registrations to prevent lapses
• Maintain manufacturer certifications and related records
  
  

Qualifications

• 3 years of experience in office administration, office operations, or construction office support
• Strong organization and multitasking skills
• Experience with invoicing, payment tracking, expense processing, vendor invoices, and document preparation
• Ability to manage schedules, files, and office systems efficiently
• Strong written and verbal communication skills
• Detail-oriented with strong follow-through
• Comfortable using computers, email, spreadsheets, and office software
• Professional, dependable, and able to handle confidential information with discretion
• Experience in roofing, construction, or home services is strongly preferred
• Valid driver's license preferred
  
  

Compensation & Benefits

• Full-time position
• $60-65K salary DOE
• Health insurance
• Long-term growth opportunity
• Supportive team environment
• Key role within a respected local company
  
  

Why Join William Penn Roofing?

• Join a top-rated exterior company with a strong local reputation
• Play an important role in supporting daily business operations
• Work with a team that values professionalism, kindness, and accountability
• Build a long-term career with a company committed to quality and service