Workday ERP Program Administrator

Description

William Everett is a national management and information technology consulting firm headquartered in Chicago, Illinois. William Everett consulting is trusted by institutions, governments, and Fortune 500 technology companies to help them adapt, evolve, and improve performance.

Role Summary

The Workday ERP Program Administrator provides operational and administrative support across Workday implementation and enhancement initiatives. This role establishes and enforces project control standards to ensure schedule integrity, documentation accuracy, and adherence to PMO governance.

The position is responsible for project coordination, milestone tracking, risk and issue management, decision documentation, and stakeholder communication to ensure delivery aligns with scope, timeline, and quality standards. The role operates within a PMO or program structure and supports Project Managers, Functional Leads, and Technical teams.

Key Responsibilities

Project Coordination & Administration

• Track project milestones, deliverables, and integrated schedules
• Maintain project plans, status reports, and action items
• Coordinate meetings, stand-ups, and project ceremonies
• Prepare agendas and capture concise meeting notes

Documentation & Governance

• Maintain centralized repositories for project documentation
• Produce status reports and meeting records
• Ensure adherence to PMO standards and audit requirements
• Support change control documentation and tracking

Risk & Issue Management (RAID)

• Maintain RAID logs (risks, assumptions, issues, dependencies)
• Monitor mitigation progress and escalate as needed
• Track key decisions, approvals, and governance outcomes

Stakeholder Communication

• Facilitate communication across functional and technical teams
• Distribute reports, dashboards, and project updates
• Support executive-level reporting and summaries Resource & Financial Tracking
• Track resource allocation and timesheets
• Support budget, invoice, and vendor tracking System & Tool Support
• Maintain project data in tools (Workday, Smartsheet, Jira, MS Project)
• Support reporting and dashboard development

Required Qualifications

• Bachelor’s degree in business administration, Information Systems, HR, Finance, or related field
• 2–5 years of experience in project coordination or project administration, preferably within ERP and Workday environments
• Working knowledge of Workday modules (HCM, Financials, or Payroll) strongly preferred
• Experience supporting ERP implementations
• Proficiency in project management tools and Microsoft Office Suite (Excel, PowerPoint, Word)

Preferred Qualifications

• Experience in Workday implementation lifecycle (Plan, Architect & Configure, Test, Deploy, Support)
• Familiarity with Agile, Waterfall, or hybrid delivery methodologies
• PMP, CAPM, or equivalent project management certification (or in progress)
• Experience in consulting or client-facing environments

Core Competencies

• Strong organizational and time management skills
• Attention to detail and documentation rigor
• Effective written and verbal communication
• Ability to manage multiple priorities in a fast-paced environment
• Problem-solving and critical thinking
• Collaboration and stakeholder management

Additional requirements:

• Ability to pass a criminal background check.
• Authorized to work in the US for any employer.
• Local in the Chicagoland area

Benefits: Comprehensive benefits package including:

Performance Bonus Eligible

• 401(k) plan
• Medical, Dental and Vision Insurance
• Life and disability insurance
• Commuter Benefits
• Paid time off options, including vacation, sick time, fixed holidays, parental leave.

Note: Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for visa sponsorship, and we are unable to sponsor or take over sponsorship of employment visas at this time.

William Everett is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender identity/expression, age, religion, disability, sexual orientation, genetics, veteran status, marital status or any other characteristic protected by law.