What are the responsibilities and job description for the Administrative Support Specialist position at Willett Distillery?
Position Summary
The Administrative Support Specialist provides day-to-day support to the Communications, Compliance & Finished Goods Department through financial record-keeping, reporting, invoice entry, inventory documentation, and administrative functions. This position also assists with operational and regulatory records related to the Company’s distilling and bottling activities.
The ideal candidate is organized, detail-oriented, dependable, and comfortable working with financial records and multiple systems. This position works closely with Accounting and Distribution Operations and may assist with additional responsibilities as business needs arise.
Essential Duties & Responsibilities
- Enter and itemize invoices in QuickBooks.
- Complete assigned accounting reports and records.
- Complete daily, monthly, shipping, and other assigned operations reports.
- Maintain assigned TTB-related records and documentation.
- Maintain receiving, bottling, and basic barrel inventory records.
- Close completed orders in the applicable system.
- Maintain organized files and records, including annual record retention.
- Order office supplies.
- Perform other related duties as assigned.
- Proficiency with Microsoft Office (Excel, Word, etc.).
- Demonstrate a welcoming, professional presence in all guest/coworker interactions, including customer service duties and occasional phone support, with an emphasis on hospitality and representing the organization positively.
Qualifications
- Bachelor’s degree in Accounting or a related field preferred.
- Relevant accounting experience may be considered in lieu of a degree.
- QuickBooks experience preferred.
- Strong organizational skills and attention to detail.
- Ability to learn and follow established accounting and regulatory processes.
Cultural Expectations
- Positive attitude and work ethic.
- Humility: Willingness to learn and take responsibility for mistakes.
- Embody Willett’s values and hospitality-forward mindset.
- Honesty, Kindness and Integrity are paramount.
- Demonstrate respectful behavior and flexibility.
- Unconditionally support coworkers and contribute to a collaborative environment.
- Represent the brand with authenticity and professionalism.
- We all roll up our sleeves to help the team; "that's not my job" is not in our vocabulary.
- Health insurance
- Vision insurance
- Life insurance
- Dental program option
- Paid Time Off: 6 standard holidays 17 discretionary PTO days (PTO is prorated initially and increases over time)
- Merchandise discounts effective immediately
Health insurance and PTO begin after the 90‑day probationary period. Life insurance enrollment occurs in June.