Service Coordinator - Construction

Overview
We are seeking a detail-oriented and proactive Service Coordinator to join our growing Service Department. This role requires strong communication and organizational skills, as you’ll serve as a key point of contact between customers, field managers, and technicians. As we expand our service operations, this position offers an exciting opportunity to be part of a team that is building for the future.

Duties

• Respond to all incoming service calls and emails in a timely and professional manner
• Enter job details into the service database and monitor progress through completion
• Schedule service jobs primarily in the New England region, with a focus on MA
• Prepare and send quotes for APMs and repairs; follow up on pending or outstanding quotes
• Order parts for stock and job-specific needs; manage and control service inventory
• Review daily technician reports and ensure accuracy in job write-ups
• Verify and process technician timesheets for accuracy and completeness
• Serve as the primary point of contact for the service crew
• Generate and distribute daily and weekly job status reports
• Collaborate closely with field service managers to support field operations
• Travel occasionally to our Stratford, CT office as needed

Qualifications

• 2 years of experience in a service coordination, dispatching, or administrative support role (field service industry preferred)
• Strong organizational and multitasking skills with attention to detail
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Outlook, Excel, Word); experience with service management software or databases
• Ability to work independently and as part of a team
• Strong problem-solving and follow-up skills
• Comfortable interacting with technicians, customers, and vendors
• Ability to manage shifting priorities in a fast-paced environment
• Positive mindset
• Eagerness and enthusiasm to learn new skills and adapt in a fast-paced environment

Benefits

• Paid Time off (PTO): Earn one day per month, up to 10 days per year after the first 90 days
• Paid Holidays: As posted by Willco, effective after 90 days
• Health Insurance Plan: Available after the first 90 days
• Retirement SEP/IRA: Available after the third year of employment

If you’re a motivated, detail-oriented professional looking to grow with a dynamic and supportive team, we’d love to hear from you. Please submit your resume and a brief cover letter outlining your experience and interest in the role. We’re excited to find the right person to support and contribute to the continued growth of our Service Department.

Willco is an affirmative action employer. We welcome and encourage applicants of all backgrounds, identities, and experiences to apply.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Experience:

• Construction administrative: 3 years (Required)
• Microsoft Excel: 3 years (Preferred)
• Customer support: 3 years (Preferred)

Work Location: In person

Salary : $60,000 - $65,000