What are the responsibilities and job description for the Document Control Specialist position at Willamette Valley Pie Co.?
About Us:
Willamette Valley Pie Company can be described as a 25-year-old startup! All the fun of an entrepreneurial startup with the stability of an established, 100% family owned, company based in the heart of the Willamette Valley of Oregon! In 1999 our founder Gerald Roth started flash freezing berries that had been grown on his multi-generational family farm. Shortly thereafter, Willamette Valley Pie Company was formed. We quickly expanded from fruit processing to pie manufacturing and is now a full line of premium, scratch made, all-natural desserts. WVPC is rapidly expanding nationwide as a premium private label and branded dessert manufacturer!
Our Culture:
- FAMILY FIRST: We make a way for you to be there when it counts. Many of us have young families and are trying to balance home and work. We get it. If you’re trying to be a rock star in both places, you’re going to fit.
- GRIT: We rest at the end, not in the middle. We believe in working hard and finishing the job. If you are proud of your work ethic and going home with a job “half done” bothers you, you’re going to fit.
- GROWTH: Failure happens, own it and grow. We are obsessed with learning and want to be better every single day. If perhaps this job is a little outside your comfort zone but you’re willing to grind it out and learn, you’re going to fit.
- BUY-IN: Everyone that’s here, wants to be here. We believe if you love where you work, you will be the best version of yourself everywhere else. If this job is your top choice, you’re going to fit.
Summary:
We’re looking for a blend of technical expertise and obsession with making the perfect pie! Our QA Document Control Specialist must be highly organized, detail-oriented, and have excellent written and verbal communication skills. They are able to work independently and as part of a team and be able to manage multiple tasks and projects simultaneously. This leader will oversee all our documents and records and will support the development, implementation and continuous improvement of our Management of Change (MOC) and Food Safety System (Safety Chain), serving as the backup SQF Practitioner.
What You’ll Do:
- Document Management: Create, update, revise, and control quality documentation, including SOPs, work instructions, batch records, and forms.
- Compliance: Ensure all documents meet industry regulations (e.g., FDA, SQF) and internal quality standards.
- Version Control: Maintain master records and ensure only the current, approved versions are accessible.
- Management of Change: Manage documents, equipment, and vendor changes via Change Requests (CRs) and Document Change Orders (DCOs).
- Archiving & Storage: Maintain secure archives (digital & physical) for controlled records.
- Audits: Prepare and provide documentation for internal and external regulatory audits.
- Training: Train staff on proper documentation practices and system usage.
- System Support: Serve as Subject Matter Expert on SafetyChain Food Safety Software.
- Vendor Management: Maintain vendor documentation, ensure documentation is current.
- Participates in investigations of quality issues/customer complaints
- Other duties as assigned
Skills, Requirements and Minimum Education Level
- Bachelor’s Degree in Food Science/Food Technology or related field is required; (experience may be considered in lieu of degree)
- 2-5 years in QA (baking/pastry industry preferred)
- Innovative- an out of the box thinker who strives for excellence.
- Technically competent- Knowledge of Quality Management Systems (QMS), GMP, and proficiency in MS Office.
- Entrepreneurial/Start-Up Mentality – be pressure tested and able to thrive in environments of uncertainty and pressure.
- HACCP & PCQI Certification
- SQF System Experience
- Problem-solving & analytical skills.
- Solid knowledge in scientific/technology field.
- Ability to read, write, and speak in English. Someone who is bilingual would be preferred
BENEFITS
We pride ourselves in providing an employee-friendly work environment that includes:
- A competitive annual salary based on experience and market demands.
- Employer supported medical plan for employees and their dependents.
- 401K retirement savings plan.
- 15 PTO days.
- 6 Company paid holidays.
Work Environment
Business casual environment. Maintain a business professional appearance during external meetings.
Physical Demands
Must maintain a valid US-state based driver’s license.
Ability to lift 30 lbs.
Disclaimer
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Acknowledgement
I have read and understand the responsibilities and requirements of the role and am confirming that I can fulfill those expectations.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in Silverton, OR 97381
Salary : $65,000 - $75,000