Payroll Manager

Position Summary

The Payroll Manager monitors and manages payroll activities to guarantee compliance, and accurate and timely processing of multi-state payrolls; supervises and mentors direct reports, researches various inquiries and completes data analysis within the payroll department. This position is responsible for planning and prioritizing work to maximize team performance. They also establish standards and reusable practices for payroll operations, while cultivating strong client relationships both within their area of responsibility and across the organization.

Essential Position Functions

• Oversees, manages and performs payroll and timekeeping processes to ensure accurate and timely multi state payroll processing for bi-monthly pay cycles and off-cycle pay requests using UKG Pro Payroll and Dimensions timekeeping system.
• Tracks, reconciles, and troubleshoots periodic payroll tax reports, adjustments, and related payroll reports processed by the Payroll Provider Tax Services.
• Prepares and processes other payroll filings and other payroll reports not covered by the Payroll Provider Tax Services.
• Investigates, resolves and responds to regulatory agency payroll matter notices.
• Ensure compliance with internal governance and HRIS company processes.
• Ensure compliance with all federal, state and local wage and hour laws and regulations.
• Researches, troubleshoots and responds to a wide range of inquiries related to payroll and timecard records.
• Leads and performs various payroll audits, prepares audit work papers, annual payroll surveys and other monthly/periodic/annual reports on a regular basis, or as assigned.
• Support Accounting department with annual audit and regulatory requests for payroll related inquiries.
• Prepares process documentation and training materials; provides training and maintain documentation for payroll and timekeeping systems.
• Maintains Payroll systems with pay policy changes, department changes, upgrades, troubleshooting, procedures, etc.
• Maintains current payroll and timekeeping system knowledge of applicable HRIS system configuration, new functionality, testing, troubleshooting.
• Leads payroll and cross-functional projects across payroll, operations, human resources, IT and other departments.
• Provides excellent customer service to employees, management, and external parties.
• Advances working knowledge by seeking out and participating in self-development opportunities.
• Recommends and implements process improvements.
• Researches and resolves discrepancies of payroll information and documentation.
• Proactively communicates payroll timing needs and expectations with other departments, especially any changes to standard procedures.
• Performs a range of accounting level support for the accounting department.
• Reviews and maintains information published on Payroll intranet site.
• Supervises, mentors and develops payroll staff.
• Ad hoc reporting and analysis as needed.
  
  

Education & Experience

Bachelor's degree required in finance, accounting or business-related field and at minimum of five years of payroll management experience is required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.

Licenses, Certificates & Registrations

Ability to receive Certified Payroll Professional Certification (CPP) within 18 months of hire.

Expected hiring range for this position depending on experience (annual salary):: $105,000 USD - $119,000 USD

Compensation

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.

This position is also eligible for incentive pay in accordance with the terms of the Company’s plan.

Company Benefits

Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.

Paid Time Off (PTO): Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company’s PTO program combines vacation and sick leave, which is more generous than Washington State’s Sick Leave Law.

Physical Requirements

The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.

Willamette Dental is an equal opportunity employer.

We provide equal employment opportunities to all employees and applicants for employment without regard to an individual’s race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy-related condition, or any other classification protected by applicable federal, state or local laws.

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).