Commercial Property Administrator

Job Summary:
Maddux and Company is seeking an organized and proactive Commercial Property Administrator to manage 35–40 small commercial condominium associations. This role oversees daily property management operations, coordinates accounting using QuickBooks Enterprise with the support of a bookkeeper, and reports to a partner supervisor for each association. The ideal candidate excels at juggling multiple priorities, has strong communication skills, and can manage vendor relationships effectively.

Key Responsibilities:

• Manage day-to-day operations of assigned commercial condo associations.
• Coordinate with a bookkeeper to ensure accurate financial records, budgeting, and reporting using QuickBooks Enterprise.
• Serve as the primary point of contact for association boards, tenants, and vendors.
• Schedule and oversee maintenance and repair work through our established vendor network.
• Address and resolve property management issues promptly and professionally.
• Ensure compliance with association rules, regulations, and relevant laws.
• Prepare and distribute regular updates and reports to partners and board members.

Qualifications:

• Proven experience in property management, preferably in commercial or condominium settings.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in QuickBooks Enterprise and property management software.
• Experience managing vendor relationships and scheduling maintenance.
• Ability to work independently and take initiative while collaborating with supervisors.
• Knowledge of commercial property regulations and association governance preferred.

Why Join Us:

• Work with a dynamic team managing multiple commercial properties.
• Access to an established vendor network to streamline maintenance and repairs.
• Opportunity for professional growth in a growing property management firm.