What are the responsibilities and job description for the Property Administrator position at PRIME GROUP?
Property Administrator
Property Management Department | Full-Time, Non-Exempt
Company: Prime Group
Position Type: Full Time (40 hours/week) Job Shift: Day Education: High School Diploma or Equivalent Travel: Up to 20% (local travel to corporate office and Keys properties)
Organized, detail-oriented, and ready to be the eyes and ears on the ground? Prime Group is looking for a Property Administrator to support both our Commercial and Association portfolios.
Job Summary
The Property Administrator reports directly to the Commercial Portfolio Manager and splits their time evenly (50/50) between supporting the Commercial Portfolio Manager and the Associations Portfolio Manager. The position is based at Portofino Plaza in Homestead and also works from the corporate office 2-4 days per month. The Property Administrator inspects properties every week, shows units, monitors vendor and contractor activity, and provides administrative support across all commercial and association properties.
What You'll Do
Including but not limited to:
Leasing and Tenant Support
- Show Executive Suites units at Portofino Plaza to prospective tenants
- Help show available units throughout the building
- Complete tenant inspections
- Set up and maintain gate and building access for tenants, unit owners, and residents
Property Inspections and Site Oversight
- Walk all assigned properties weekly and complete property inspection checklists
- Inspect all Homestead assets
- Periodically inspect association properties in the Florida Keys
- Do lighting inspections and report deficiencies
- Monitor vendor and contractor activity on site and report observations to the appropriate Portfolio Manager
- Act as the eyes and ears on each property: document conditions, concerns, and maintenance needs and escalate them to the appropriate manager
- Help document accidents, incidents, and property damage, and pass reports to the appropriate Portfolio Manager
Administrative Support — Commercial
- Provide administrative support to the Commercial Portfolio Manager
- Prepare and send property-wide communications to tenants
- Post notices at properties as required
- Maintain tenant files, inspection records, and property documentation
Administrative Support — Associations
- Complete estoppel requests
- Provide administrative support to the Associations Portfolio Manager
- Help coordinate and prepare for Board, Annual Election, and Budget meetings, including notices and agendas
- Prepare and send community-wide communications to unit owners and residents, such as memorandums, rules and regulations updates, and notices of scheduled maintenance
- Post required meeting and community notices
- Help maintain homeowner logs, work order records, and association files
- Help coordinate special service requests from unit owners
- Perform other duties as assigned by the Commercial and Associations lines of business
What You Bring
- High school diploma or equivalent
- Prior property management experience (commercial or community association) preferred but not required
- Bilingual required: fluent in reading and writing both English and Spanish
- Highly organized and detail-oriented, with strong written and oral communication skills
- Able to manage priorities and assignments from multiple managers
- Self-directed and motivated, comfortable working independently in the field and collaboratively in an office setting
- Proficient in Microsoft Excel, Word, and Outlook; experience with Yardi or Rent Manager is a plus
- Interest in pursuing a Florida CAM license is a plus
- Able to communicate professionally with tenants, unit owners, residents, vendors, contractors, and Board members
- Valid driver's license, reliable transportation, and ability to travel to the corporate office and Florida Keys
Why You'll Love It Here
- Competitive salary
- Comprehensive benefits package including health insurance, retirement plans, and paid time off
- Collaborative and team-oriented work environment
- Opportunities for professional development and career advancement within a growing organization
About Prime Group
Prime Group's vertically integrated approach unifies multiple real estate disciplines under a single roof, sharing a multifaceted vision of improved, sustainable real estate development through diverse strengths, strategic affiliates, and talented in-house professionals. Our portfolio includes retail centers, offices, mixed-use developments, hotels, resorts, restaurants, and residential single and multi-family communities, each supported through technology, planning, and experienced personnel. We are a privately owned company with the agility and strength to leverage unique opportunities, and growth is a measure of our success. Since Prime Group began as a residential real estate development company, we have grown to include commercial retail, office, hospitality, and mixed-use specialties, consultation, and management.
If you are organized, detail-oriented, and ready to be the eyes and ears on the ground, we invite you to apply for the Property Administrator position at Prime Group.
Additional Details
Reports To: Commercial Portfolio Manager
Thank you for expressing interest in employment with Prime Group. While only those candidates considered for the position will be contacted, your resume will remain on file for 90 days. Prime Group is an Equal Opportunity Employer.