Entry Legal Assistant

Founded in 1994, we are a “boutique” law firm, which means a small team (8 now including 2 attorneys) serving large national/regional clients within one industry (multi-family housing for us). Our focus is civil litigation and adversarial matters while also providing substantial client assistance in regulatory matters, leasing, Landlord-Tenant law and Fair Housing compliance. Our size allows us to remain nimble and aggressive to serve a large and loyal (most clients date back decades) client base.

Our practice is multi-jurisdictional but our office is in Carmel. We’ll only interview Hamilton County applicants (or very quick commute).

We “Play to Win” and “Failure is Not an Option.” Employees are empowered to succeed. We offer comprehensive and continued training to ensure everyone has the necessary tools, including extensive one-on-one sessions, process workflows, and an initial designated (paid) training period. After onboarded and given direction, will work largely independently (so need problem solving instincts) but within a very collaborative larger team. For more on the firm, view the “Join Our Team” page of our website www.wilhiteassoc.com.

Key Responsibilities

A successful litigation law firm is largely an “investigation” firm, digging for facts, people and documents, so you will have responsibilities regularly to roll up your sleeves and see what you can find.

Supporting attorneys in meeting deadlines, analysis, keeping clients informed, bringing matters to closure.

Draft and review documents and complex emails.

Assist with Court scheduling and coordination with Courts.

Maintain organized digital case files; manage case management systems and deadlines.

Communicate professionally with clients, adverse parties, Courts and opposing counsel.

Prepare exhibits, outlines, and reports.

Scheduling hearings, phone / video meetings with calendar invites.

Communication including by phone with clients, Courts, opposing attorney offices, witnesses.

Locating people, phone numbers, and social media of potential witnesses.

Obtaining documents from third parties including police records, public record requests.

Editing documents.

Helping with some general office duties such as help answer phones, day-to-day office needs.

E-filing documents with Court.

Finding Court cases in Mycase.org, printing full dockets and pdfs from dockets.

Maintain electronic Case Management System (Practice Panther) and One Drive files including creating and closing out matters, copying into One Drive litigation folders, keeping files organized. adding events, running reports

Assist with eviction filings, Court scheduling, and coordination with Courts and process servers.

Help collect, examine, and organize potential exhibits / evidence.

Assist in preparation for hearings / trials.

Working with and improving litigation document templates.

Locating and developing support for cases.

To say we have a “fast-paced environment” is an understatement. The apartment industry has constant high-volume needs and emergencies. Events at apartments don’t stop when most of the world shuts down. A successful candidate needs excellent time management and organizational skills to compress a large volume of challenging tasks into a compressed short amount of time with deadlines. The great news is: The days fly by !

Qualifications

Bachelor’s degree strongly preferred.

Strong communication and organizational skills with attention to detail.

Strong interpersonal communication.

Ability to manage multiple tasks, calendars and client needs simultaneously.

Must type (and think ! ) fast with excellent computer skills including Microsoft Office (We prefer someone even above average tech-savvy).

Why Join Us

Be part of a respected law firm serving leading housing industry clients.

Competitive compensation and benefits package. Top tier merit increases.

Collaborative, supportive team culture.

Opportunities for professional growth.

Job Type: Full-time

Benefits:

• Free parking
• Health insurance
• Opportunities for advancement
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: In person