What are the responsibilities and job description for the HRIS/HR Operations Coordinator position at Wildlife Conservation Society?
Job Description
Position: HRIS/HR Operations Coordinator
Reports to: Director, HRIS
Position Managed: n/a
Location: Bronx Zoo, hybrid
Department: Human Resources
Scope: Bronx Zoo
Position Type: Part-Time
About Wildlife Conservation Society
As the world’s premier wildlife conservation global organization, WCS has a long track record of achieving innovative, impactful results at scale. If you're committed to making a difference for nature and people, we'd like you to join us! We are a global organization with more than 5,000 diverse and passionate team members operating in nearly 50 countries and spanning across the oceans. We build on a unique foundation: through best-in-class science; through work on the ground with local and Indigenous People; through our world-class zoos, aquarium, and education programs in New York City; and through our partnerships and domestic and international policy work. From field science and conservation policy to non-profit management and zoo and aquarium operations, the
career opportunities at WCS are as diverse as our work. Join WCS team members across the organization as we work to protect nature and the wildlife and people who depend on it.
Position Summary
The HRIS/HR Operations Coordinator will have responsibility for processing, maintaining, and managing global employee data (new hires, status changes, separations, relocations, etc.) and will assist in the related data integrity checks and audits. The coordinator will also assist in identifying and working on opportunities for process improvements and related process mapping and documentation. In addition, this role is responsible for assisting with Global Data Gathering and assisting in Reporting. This role may also assist in HR systems testing in implementing new functionality and/or systems. Attention to detail and analytical thinking are critical in this role. The HRIS/HR Operations Coordinator will work 20-25 hours per week.
Responsibilities:
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
Salary Range
$20-$25
Position: HRIS/HR Operations Coordinator
Reports to: Director, HRIS
Position Managed: n/a
Location: Bronx Zoo, hybrid
Department: Human Resources
Scope: Bronx Zoo
Position Type: Part-Time
About Wildlife Conservation Society
As the world’s premier wildlife conservation global organization, WCS has a long track record of achieving innovative, impactful results at scale. If you're committed to making a difference for nature and people, we'd like you to join us! We are a global organization with more than 5,000 diverse and passionate team members operating in nearly 50 countries and spanning across the oceans. We build on a unique foundation: through best-in-class science; through work on the ground with local and Indigenous People; through our world-class zoos, aquarium, and education programs in New York City; and through our partnerships and domestic and international policy work. From field science and conservation policy to non-profit management and zoo and aquarium operations, the
career opportunities at WCS are as diverse as our work. Join WCS team members across the organization as we work to protect nature and the wildlife and people who depend on it.
Position Summary
The HRIS/HR Operations Coordinator will have responsibility for processing, maintaining, and managing global employee data (new hires, status changes, separations, relocations, etc.) and will assist in the related data integrity checks and audits. The coordinator will also assist in identifying and working on opportunities for process improvements and related process mapping and documentation. In addition, this role is responsible for assisting with Global Data Gathering and assisting in Reporting. This role may also assist in HR systems testing in implementing new functionality and/or systems. Attention to detail and analytical thinking are critical in this role. The HRIS/HR Operations Coordinator will work 20-25 hours per week.
Responsibilities:
- Timely gathering and preparation of all documentation needed for efficient data entry, maintenance and management in SAP, including all transactions throughout the employee life-cycle (i.e., new hires, status changes, separations) working in conjunction with the payroll department
- Data entry into HRIS system with concentration on seasonal employees during the peak season as well as data entry for US and Global employees
- Actively participates in the ongoing optimization of HR Operations processes to improve accuracy, efficiency and effectiveness including process mapping, guides and documentation
- Create, update and help develop new streamlined Forms
- Assist in adding documents, mapping fields across documents, creating packets and working on testing with users in Docusign
- Assist in testing process and/or system changes
- Building and maintaining electronic employee files
- Global Data Gathering, Auditing and combined Reporting across 55 countries
- Work with HR Business Partners across the globe to support new hire, status change, separation processes and/or system needs
- Assist in supporting compliance activities (i.e., I9’s)
- Assist in weekly and monthly audits on all data processed to ensure accuracy of data, proactively capturing errors
- Assist in standard reporting
- Work with the team on process and/or policy creation, maintenance and related documentation
- Work with payroll to ensure payroll files reconcile with SAP HCM
- Work with other teams to ensure integration and data correlation
- Assists in special projects as needed
- Educational focus on Bachelor’s degree
- Strong ability to work within a team environment
- Ability to navigate competing priorities
- Working knowledge of Microsoft Office and Teams
- Exceptional attention to detail and accuracy
- Ability to identify and resolve problems in a timely manner and gather/analyze information
- Time management skills and be ability to work with limited supervision
- Excellent oral and written communication skills
- Must be able to work well under pressure and adjust to changing priorities.
- Strong interpersonal skills
- Must be able to maintain the highest level of confidentiality at all times
- Global Experience is a plus
- Working knowledge of any HRIS systems is a Plus
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging in a diverse workforce. We are committed to cultivating an inclusive work environment and looking for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
Salary Range
$20-$25
Salary : $20 - $25