What are the responsibilities and job description for the Billing Assistant position at Wilbraham, Lawler & Buba?
Mid-Sized regional law firm looking to add a billing assistant to our team. We seek a detail orientated and motivated candidate to work within the firm’s Finance department. The candidate will be amenable to working with flexible billing assignments, tasks supporting the billing, e-billing and collections processes.
Job Description:
- Generate and distribute pre-bills
- Finalize and prepare invoices for mailing or e-billing while ensuring proper submission of all invoices.
- Finalize, prepare and submit to E-Billing Hub e-billed invoices, providing supporting documentation.
- Ensure all e-billed invoices are fully submitted, following up as necessary with clients or attorneys.
- Ensuring appropriate billing guidelines are followed.
- Assist with e-billing set-ups and maintenance through client and vendor contacts.
- Preparation of supporting documentation
- Client and matter maintenance of billing notes including critical information needed to prepare invoices as well as client specific information.
- Researching and responding to internal and external billing inquiries.
- Collaborate with attorneys, clients and team members to resolve billing inconsistencies and errors.
- Collaborate with senior e-billing team members to resolve e-billing issues.
- Assist with accounts receivables, aging balances and collections.
- Provide client accruals, status updates and budgets upon requests.
Skills/Abilities:
- Excellent communication skills.
- Excellent interpersonal skills and attention to detail.
- Excellent time management skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced environment.
- Aptitude for learning new applications, systems and processes.
- Ability to maintain confidentiality.
- Proficient in MS Office 365. Proficient in MS Excel. Demonstrated experience with V-Lookup
- Proficiency in Juris, Aderant and E-Billing Hub strongly preferred.
- Working knowledge of e-billing platforms and outside counsel guidelines.
Education and Experience:
- Bachelor’s degree or relevant work experience required.
- Minimum two years of billing experience, preferably in a law firm or medical billing environment.