Administrative Assistant, School of Nursing

Reporting to the Dean of the School of Nursing, the Administrative Assistant provides high-level administrative support ensuring the smooth operation of the Dean’s Office and supporting the School’s academic and operational functions. This role involves managing budgets, coordinating events, overseeing office processes, and supervising support staff and student workers. The ideal candidate will demonstrate strong organizational skills, discretion, and the ability to work independently in a dynamic academic environment.

DUTIES AND RESPONSIBILITIES (including, but not limited to) :

Essential Duties:

Administrative Operations

• Manage daily operations of the Dean’s Office, including scheduling meetings, coordinating travel, maintaining records, and managing office supplies and equipment.
• Serve as the primary point of contact for internal and external communications on behalf of the Dean.
• Maintain confidential records and ensure secure handling of sensitive information.
  
  

Project & Event Coordination

• Plan and execute School events, including securing venues, arranging catering, preparing materials, and managing logistics.
• Coordinate special projects and initiatives involving multiple departments or stakeholders.
• Monitor and reconcile multiple departmental budgets and accounts; prepare financial reports to support decision-making.
• Track faculty overloads and generate corresponding contracts.
• Compile and submit required reports to accrediting bodies such as the Pennsylvania State Board of Nursing, NLN, and AACN.
  
  

Human Resources Support

• Assist with faculty and staff recruitment processes, including managing candidate files, coordinating interviews, and onboarding new hires.
• Prepare employment-related documentation and maintain accurate records.
  
  

Supervision & Collaboration

• Assign and oversee work of administrative support staff, student workers, and graduate assistants.
• Collaborate effectively with faculty, staff, students, vendors, and board members to support School operations.
  
  

Secondary Responsibilities:

• Perform other job-related duties as assigned or directed in support of the School of Nursing and the division of the Office of the Provost.
  
  

MINIMUM QUALIFICATIONS (education/training and experience required) :

Required:

• High school diploma or equivalent.
• 5–7 years of relevant administrative experience in a service-oriented environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and internet research.
• Ability to learn and use university systems and databases.
• Strong written and verbal communication skills.
• Demonstrated ability to manage financial records and perform accurate data entry.
• Excellent organizational skills with attention to detail and ability to multitask.
• Experience maintaining complex filing systems (electronic and paper).
• Proven ability to handle confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
  
  

Preferred:

• Associate’s or Bachelor’s degree in a related field.
• Experience in project coordination and event planning.
• Advanced skills in data management and financial reporting.
  
  

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

• Fast-paced office environment requiring attention to detail.
• Must be able to sit at a computer and operate office equipment for extended periods.
  
  

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or fully remote work location, consistent with Widener’s Flexible Work policy.

Widener University, an independent, metropolitan, doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener's main campus is nestled between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the university, please visit our website at www.widener.edu.

EOE M/F/V/D