What are the responsibilities and job description for the 12-month Administrative Assistant - High School position at Downingtown Area School District?
- Communicate openly to build relationships and trust
- Partner with team members to see the TEAM succeed
- Demonstrate a growth mindset and seek ongoing opportunities for growth
- Embrace and support a safe and inclusive environment
- Eagerly and enthusiastically support student learning
- Strive to be kind and reflective
- Focus on the solution and put people first
- Lead by example!
- High school diploma with a minimum of three years experience in a similar position.
- Ability to operate a computer and knowledge of word processing and spreadsheets.
- Bookkeeping/record keeping skills.
- Effective interpersonal skills with the ability to diplomatically interface with students, parents, teachers, and administrative staff.
- Strong written and communication skills.
- Excellent administrative and clerical skills.
- Proficiency in the use of technology for individual and system management, communication, and research.
- Must be able to handle sensitive and confidential situations and information properly.
- Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
- Candidate must adhere to all local, state, federal, and school code requirements for employment.
- Answers telephones, screens calls, transfers calls, responds to inquiries, and takes messages.
- Greets visitors, substitutes, and parents. Answers questions and supplies information.
- Calls students to the main office.
- Assists in calculating paper order annually.
- Performs general clerical duties to include but not limited to typing, copying, faxing, mailing, and filing.
- Enters all student discipline in discipline tracker and creates letters daily. Prepares state report.
- Assigns homerooms and lockers to students; maintains passwords for student internet access; coordinates and assigns parking permits.
- Maintains parent passwords for internet access.
- Coordinates the processing of purchase orders for payment.
- Coordinates facility usage with the building principal and central office.
- Coordinates school safety issues with principals.
- Assists summer school principal with summer school registration and offerings.
- Assists with scheduling interviews, graduation preparations and ceremony, scheduling teacher observations and teacher observation process.
- Assists with state testing, including 4Sight testing and PSSA.
- Assists principal with the scheduling process to include but not limited to: inputting all information relating to the courses and sectioning as the master schedule is built; assigning study halls, room assignments, and duties after the master schedule is finalized; preparing spreadsheet for study halls, hall duty assignments, list of open rooms, list of teachers’ free time, and list of lunch duty assignments; prints teacher schedules; updates schedules for the final teacher schedule book.
- Prints and distributes students’ schedules prior to the start of school.
- Inputs student grades; prints and distributes report cards.
- Sets, coordinates, and adjusts administrative calendar(s) using current software system. Prepares appropriate materials for scheduled meetings.
- Sets-up and coordinates parent meetings, conferences, and other school related functions and meetings.
- Creates and distributes the student handbook, student activities handbook, and teacher handbook annually.
- Collects special homeroom materials and distribute.
- Assists with distribution of supplemental contracts.
- Tracks and records professional development/Act 48 hours.
- Processes and coordinates field trip requests.
- Assists with special education needs, 504, gifted programs, and services, to include scheduling Individualized Education Plan (IEP) meetings.
- Creates and maintains student obligation lists.
- Reviews and processes in-house building print order.
- Assists in special events, such as (but not limited to) parent night, course selection night, graduation, etc.
- Creates and maintains position procedure outline to describe day to day duties of the position/department as needed.
- Medical Coverage through IBX - PPO plans only
- No Primary Care Physician necessary
- No referrals required
- IBC has extensive local and national networks
- Prescription Coverage through CVS/Caremark
- Dental Coverage - Delta Dental Active PPO
- Allows use of in-network and out-of-network providers
- Vision Coverage - Vision Benefits of America (VBA)
- Fitness Program
- Receive $150 back when you complete 120 workouts at an approved fitness facility within 365 days. www.ibx.com/reimbursements
- Nutritional Counseling
- Up to 6 free visits per calendar year with a registered dietitian.
- Employee Assistance Program
- Health Advocate is a free, confidential program that offers EAP Work/Life benefits to help you address difficulties in your life by providing short term assistance with personal, family, and work issues. In addition, it simplifies the navigation of the health care system by helping you find the right doctors, resolving billing and insurance claim issues, explaining benefit coverages, helping your parents or in-laws with the complexities of Medicare, and much more!
- Telemedicine
- The telemedicine benefit through SwiftMD is offered to ALL DASD employees at no cost to you. The telemedicine benefit allows for consultations with US board-certified doctors over the phone or online, from your home, office, or on the road. These physicians can diagnose, recommend treatment, and submit prescriptions to your pharmacy of choice.
- 10 sick days annually
- 3 personal days annually for full-time employees; 2 annually for part-time
- 9 paid holidays per year
- Personal Days Payout
- Sick Days Payout
JobID: 5415
Position Type:
Support/Administrative Assistant
Support/Administrative Assistant
Date Posted:
9/25/2025
9/25/2025
Location:
Downingtown, PA
Downingtown, PA
Date Available:
10/13/2025
10/13/2025
Closing Date:
10/08/2025
10/08/2025
Position: 12-month Administrative Assistant to Assistant Principal
Locations: Downingtown High School East
Pay Rate: $20.12 per hour
Schedule: 7 hours per day, 5 days per week, 260 days per year (12-months)
Benefit Eligible: Yes
Effective Date: October 13, 2025
Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you! Downingtown Area School District is excited to announce an opening for a 12-month Administrative Assistant to the Assistant Principal at Downingtown High School East
At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.
At the Downingtown Area School District we value our employees. We seek to hire new staff who:
Job Summary: Provides administrative assistant support in the school administration office to ensure the accurate and thorough administration of student affairs.
Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily.
Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily.
Duties & Responsibilities:(Abbreviated - Please review the attached Job Description for more details on this specific opportunity)
DASD Benefits Information:
Select Health Benefits a la carte - Only pay for what you need
Select Health Benefits a la carte - Only pay for what you need
Eligibility - No Waiting Period
All employees may enroll in the district’s health benefit plans effective with their date of hire into the benefit eligible position.
Eligible Dependents
A legally married spouse as defined by PA law and children up to age 26 may enroll in the District’s health benefit plans.
New Hires or Newly Eligible
You have 31 days from the date that you are benefit eligible to make your elections. If you do not make elections during this time, you will only be enrolled into any benefit that is provided by the District at no cost to you.
Flexible Spending Accounts
Benefit eligible employees have the opportunity to elect to participate in a Flexible Spending Account. DASD offers both a Healthcare Spending Account and Dependent Care Spending Account. This benefit allows you to set aside pre-tax dollars to pay for out of pocket eligible healthcare and dependent care expenses.
Support for the Whole You
Retirement - Member of State Pension System (PSERS)
As a PSERS member, you'll join with over a half million fellow public school employees who are also members. You'll contribute to your own personal PSERS retirement account and have a safe and secure benefit payment(s) from one of the largest public retirement plans in the nation.
Student Loan Forgiveness
All DASD employees are eligible to apply for loan forgiveness through the federal government’s Public Service Loan Forgiveness program. Find out more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
As a PSERS member, you'll join with over a half million fellow public school employees who are also members. You'll contribute to your own personal PSERS retirement account and have a safe and secure benefit payment(s) from one of the largest public retirement plans in the nation.
Student Loan Forgiveness
All DASD employees are eligible to apply for loan forgiveness through the federal government’s Public Service Loan Forgiveness program. Find out more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Life Benefit
Pays 1 x your basic annual salary up to maximum of $60,000
Income Protection Benefit
Pays 60% of your basic monthly pay, up to $1,500 per month
Pays 1 x your basic annual salary up to maximum of $60,000
Income Protection Benefit
Pays 60% of your basic monthly pay, up to $1,500 per month
Paid Time Off
Tuition Reimbursement
Pro-rated 75% of tuition if grade of ‘B’ or better is attained; limit 12 credits per year.
Pro-rated 75% of tuition if grade of ‘B’ or better is attained; limit 12 credits per year.
Salary Increases
3.3% per current contract
3.3% per current contract
Retiree Benefits
EOE
Salary : $60,000
