Secretary IV-Athletics

Job Title:                      Secretary IV – Athletics Department      

Reports to:                   Athletic Director

Dept. / School:             Central Administration Office    

Wage/Hour Status:       Nonexempt

Pay Grade:                    Clerical-6/239 Days      

Date Revised:               11/6/2025

Primary Purpose:

Organize and manage the routine work activities of the Athletic department office and provide clerical services to the department head and other staff members.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in keyboarding, word processing, and file maintenance

Effective communication and interpersonal skills

Basic math skills

Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Experience:

Three years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer and typewriter.
2. Compile pertinent data as needed when preparing various state and local reports.
3. Maintain physical and computerized departmental files.
4. Maintain student records as needed.
5. Approve bus schedules submitted by coaches.

Accounting

1. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
2. Process all approved athletic travel requests.
3. Monitor and reconcile all receipts for debit/credit cards used for travel and gate receipts for all events at Memorial complex.
4. Assist with the preparation and entry of all purchase orders and payment authorizations.
5. Enter bid items for all athletic purchases and justifications for rejected bid items for 96 sports.
6. Transfer funds to appropriate accounts to cover expenses for supply purchases, entry fees, officials, bus payments, meal and hotel expenses, and payment of UIL expenses.
7. Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
8. Sell reserve tickets and athletic passes to the public during football season.
9. Process the payment of gate workers, officials, and game administrators for Memorial complex and campuses.
10. Withdraws and deposit gate money to bank.

Other

1. Answer incoming calls, take reliable messages, and route to appropriate staff.
2. Maintain a schedule of appointments and make travel arrangements for department staff.
3. Receive, sort, and distribute mail and other documents to department staff.
4. Maintain confidentiality of information.
5. Train campus personnel on ticket sales and reconciliation process of gate receipts.
6. Schedule all workers for Memorial complex for sports events and fields.
7. Works at Memorial complex for every sporting event hosted by WFISD.
8. Regular attendance
9. Other duties as assigned by supervisor

Supervisory Responsibilities:

Act as the business manager for the Athletic Department.

Equipment Used:

Personal computer, printer, calculator, copier, and fax machine.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

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The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Equal Opportunity Employer: Applicants for all positions are considered without regard to race, color, sex, (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status.  Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

The district Title IX Coordinator is Denise Wiliams, Director of Human Resources, 1104 Broad St., Wichita Falls, TX 76301 940-235-1012

Questions regarding posted positions should be addressed to Human Resources 940-235-1012.

Salary : $34,003 - $47,854