Administrative Services Manager

Position Summary

The Administrative Services Manager provides vital leadership and coordination for the College of Arts & Sciences (CAS), ensuring efficient operations, strong communication, and exceptional administrative support. This position serves as a trusted partner to the Dean and Associate Deans, supervises program coordinators across CAS, and manages college-wide budgets and processes that keep the academic mission moving forward. The manager models service excellence, collaboration, and stewardship consistent with Whitworth University’s mission to honor God, follow Christ, and serve humanity.

Core Responsibilities

Administrative Support | 50%

• Provide confidential administrative support to the Dean and Associate Deans.
• Manage complex and dynamic scheduling for the Dean's office.
• Coordinate the preparation of reports and materials for campus committees, CAS meetings, and Board of Trustees interactions.
• Assist in faculty evaluation processes.
• Facilitate faculty contracting and serve as a liaison with CAS leadership.
• Coordinate personnel searches and assist with search committee activities.
• Manage special projects, long-range planning, and strategic initiatives.
• Collaborate on onboarding new employees and contract development.
• Monitor and update CAS policies, procedures, and website content.

• Manage and monitor CAS department budgets.
• Review budget reports and assist in preparing mandatory expenses.
• Communicate budget information with Academic Affairs and Business Offices.
• Assist with grant and endowment administration.
• Handle accounts receivable/payable and review expense reports.
• Maintain budget files.

• Supervise and support seven program coordinators in CAS.
• Hire, train, and evaluate program coordinators.
• Delegate tasks and conduct monthly performance evaluations.
• Consult with CAS leadership on coordinator roles and performance.
• Organize and oversee CAS operational activities.

• Oversee CAS-sponsored special events.
• Other duties as assigned.

Qualifications and Core Competencies

Education and Experience

• Associate's degree. Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.
• Three years of related work experience or equivalent education and experience in a confidential, service-oriented environment.
• Experience serving as a supervisor.
• Personal commitment to the Christian faith and integration of faith and learning.
• Commitment to Whitworth University’s educational mission as a Christian liberal arts university.

• Guides, coaches, and develops program coordinators through clear expectations, constructive feedback, and a commitment to continuous improvement.
• Builds trust through transparent communication and partnership with faculty, staff, and leadership across the university.
• Manages budgets, expenses, and reporting with accuracy and accountability, aligning resources with strategic priorities.
• Demonstrates mastery in administrative coordination, time management, and process improvement to ensure effective operations across CAS.
• Utilizes tools such as Microsoft Office Suite, database systems, and digital communication platforms effectively and efficiently.
• Handles sensitive information and personnel matters with discretion and professionalism.

• Bachelor's degree.

Other Details

Schedule
Full-time (1.0 FTE) | 12 months | 40 hours per week
Whitworth office hours are 8 AM to 4:30 PM Monday–Friday

Whitworth University is a Christian liberal arts university. Our shared mission is to provide our diverse students with an education of mind and heart, equipping them to honor God, follow Christ, and serve humanity. We seek candidates who are willing to engage with the university’s mission and integrate their Christian faith into their work.

Interested candidates should submit a cover letter, resume, faith statement, and contact information for at least three professional references. A background check and sexual misconduct check will be required of the successful candidate.

Applicants must be legally authorized to work in the United States at the time of hire and maintain valid work authorization throughout the duration of employment, including those on OPT. Whitworth University does not offer visa sponsorship for this position.

You are on this webpage because a position at Whitworth sparked your curiosity. If you find yourself questioning hitting the apply button because you might not meet 100% of the qualifications, we think you should do it! When you click apply and submit an application, your application is reviewed by a committee of real, living, and breathing human beings who want to understand your background, experience and skills to find ways you relate to the key competencies needed for success in the position.

Whitworth complies with all federal, state, and local nondiscrimination laws that are applicable to religious nonprofit institutions and does not engage in unlawful discrimination on the basis of race, color, national origin, age, sexual orientation, sex, or disability. With our Christ-centered commitment to building a diverse and inclusive community, the university encourages applications from populations underrepresented at Whitworth including members of racial/ethnic communities, women, and persons with disabilities.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications may be rejected if incomplete.

At Whitworth University, we are committed to supporting the well-being of our faculty and staff by offering an extensive benefits package. Eligible employees can enjoy a variety of benefits, including:

• Comprehensive medical, dental, and vision coverage
• Employer-matched retirement plans
• Tuition remission programs available for employees, their spouses, and dependents
• Life insurance and long-term disability coverage
• Accrued vacation and sick leave based on full-time equivalency (FTE)
• Access to an Employee Assistance Program
• Resources for Christian vocation and calling
• No cost access to the University Recreation Center (UREC) and the Megan E. Thompson Aquatic Center
• 17 paid holidays throughout the year