What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Whittemore, Dowen & Ricciardelli, LLP?
ESSENTIAL JOB FUNCTIONS
· Greet and assist clients
· Receive and log all incoming information and documents
· Present tax returns and obtain signatures if necessary
· Answer telephones professionally, assisting callers
· Contact clients to pick up information, confirm appointments, update records, etc.
· Mail - open, sort, record and deliver mail, create envelopes and package materials for mailing, certified and overnight mailings as necessary, bring mail to post office daily.
· Assembly and processing correspondence, tax returns, mailings, etc.
· General filing, scanning, .pdf-ing and copying
· Type memos, correspondence and other communications as requested
· Assist staff with labels, locating files, and provide other administrative support as necessary
· Stock supplies and tidy office, kitchen, lobby conference rooms, and restrooms.
· Water plants as necessary and pick up / remove brown or dying leaves
· Running errands for office
· Perform or assist with other duties as needed.
REQUIREMENTS
· Prior experience in public accounting office ideal
· Professional communication skills and pleasant demeanor required due to continuous interaction with our clients
· Ability to work in a fast paced professional office environment under frequent deadline pressure necessary
· Knowledge of and proficiency with MS Office Word, Excel, and Outlook.
· Attention to detail and commitment to accuracy
· Efficient work habits and organizational skills
· Commitment to protecting client privacy and maintaining client confidentiality
· Willing and able to work overtime and Saturdays during tax season. (Feb - April)
Job Type: Full-time
Work Remotely
- No
Job Type: Full-time
Pay: From $17.00 per hour
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $17