Office Manager/Administrative Team Lead

We’re looking for a self-motivated Office Manager/Administrative Team Lead for our primary office location to oversee daily office operations and lead our administrative team. This is a dual-role, focused on providing holistic support for the employee experience and managing the administrative support across all departments. The ideal candidate will possess strong leadership skills, extensive office management experience, and a comprehensive understanding of administrative functions within a professional environment. This role offers an opportunity to contribute to the efficiency and success of our organization by managing a variety of administrative tasks, coordinating team activities, and ensuring smooth office operations.

Candidate Profile

Preferred Requirements:

• Positive and professional communication skills: Both verbal and written, to effectively gather information from employees and explain complex technical concepts in simple language
• Strong organizational skills: Ability to prioritize tasks, manage multiple projects, and assist multiple employees at once
• Attention to detail: Ensuring accuracy in data entry and document preparation
• Proficiency in office software: Microsoft Office Suite (Word, Excel, PowerPoint), email systems (Google Workspace), and other SaaS
• Time management skills: Effectively managing workload and completing tasks efficiently
• Analytical and problem-solving skills to troubleshoot and diagnose issues
• Lifting heavy objects (up to 50 pounds)
• Sitting, standing, walking, bending, kneeling, crouching for extended periods

Experience & Expertise:

• 2 years of experience working in an office environment
• 2 years of experience as an Associate Google Workspace Administrator (or equivalent)
• Bilingual Fluency (English/Spanish) is preferred

This is a full time, non-exempt position.

The position reports to the Human Resources Manager/Safety & Compliance Officer

This is an individual contributor position with no supervisory responsibilities.

The position's primary work location will be East Hampton, New York.

Why Work at Whitmores?

Here are some of the benefits and perks we offer:

• Vacation/Personal Time Allowance dependent on years of service
• Medical Benefits with generous employer contributions, including Dental.
• 401(k) participation available in pre-tax and Roth; or both.
• Continuing Education and Tuition Assistance for job-related training and certification
• 6 Annual Holidays observed with pay for all Full-Time Employees

More About Whitmores

From landscape design and large tree installation, to providing the highest quality plant material and year-round maintenance, you won’t find a team with more expertise or local knowledge.

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance