Onboarding Coordinator

Job Summary:

This position will be responsible for the day-to-day activities of the HR recruiting and onboarding functions and will act as a culture carrier to influence a positive, productive work environment and develop a strong team dynamic.

• Facilitate new hire onboarding and entering of employee data into applicable systems as well as lead new employee orientation
• Maintain line of communication with new hires ahead of their start date answering questions as they arise and sending information needed for first day
• Initiate the onboarding form through Monday.com for the hiring manager to complete timely and with enough advance notice for all other stakeholders to complete their onboarding tasks (IT, office admins, HR, Accounting, hiring manager).
• Add a New Hire Alert to all relevant employees’ calendars and update as necessary with changes from the candidate or team
• Completes I-9 verifications through E-verify, conducts virtual verification meeting for field and remote employees and onsite verifications for new hires starting onsite
• Approves New Hire Registrations and ensures Benefits Enrollments are consistent across systems
• Coordinates interviews and communicates with internal employees and candidates throughout the interview and hiring process
• Serves as a backup to the Talent Acquisition Manager for offer letter creation and other recruiting activities as assigned
• Welcomes candidates for interviews, situates them in their respective conference rooms and ensures onsite interviews are running according to schedule. Occasionally participate in the HR interview slot for cultural assessment.
• Coordinates with other office’s Office Admins to prepare for a new hires first day (Houston, Alice, Brookshire, Midland, Denver).
• Facilitates background checks for all new hires as well as coordinates with Enserv Solutions on applicable DOT pre-employment history checks and screenings
• Maintains new hire employee data in the HRIS, conducts regular audits of employee records including hire date changes and enrollments to ensure accurate entry of information from the hiring process
• Responds to new hire inquiries regarding policies, procedures, and programs
• Stays current on best practices in Human Resources
• Assists with other duties, as assigned

Requirements & Qualifications:

• Bachelor’s degree in Business Administration, Human Resources Management or related field preferred
• At least 2 years of experience in an HR or Admin support function
• Ability to work a regular in-office schedule Monday - Friday
• Knowledge of HR federal laws and regulations
• High proficiency in Microsoft Office: Outlook, Word, and Excel
• Strong reasoning and problem-solving skills
• Ability to use good judgement, work independently and efficiently complete tasks
• Resourceful, self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
• Exceptional time-management skills and can adjust quickly to last minute changes
• Excellent interpersonal skills, team-oriented and takes direction from senior leaders
• Excellent verbal and written communication skills and fluency in English is required

Benefits:

This position is located in Austin,Texas and is an in-office position. Selected candidate is eligible for employer matched 401(k), medical, dental, vision, basic life and AD&D insurances and other benefit offerings.