What are the responsibilities and job description for the Front Office Assistant position at White Mtn Overhead Doors LLC?
Job Overview
White Mountain Overhead Doors is seeking a reliable, detail-oriented individual to handle front desk duties, phone management, scheduling, and general office support. The ideal candidate is proactive, organized, and thrives in a fast-paced, evolving environment. We hope to expand our business as we move into our busier seasons. This is a full-time, in-office position. Competitive pay, steady hours, and a professional work environment.
Duties
- Greet and welcome visitors in a friendly and professional manner.
- Manage multi-line phone systems, directing calls to appropriate personnel and taking messages as needed.
- Perform data entry and maintain accurate filing systems for documents and records.
- Assist with calendar management, scheduling appointments, and coordinating jobs.
- Provide administrative support including typing, proofreading documents, and preparing correspondence.
- Utilize Microsoft Office and Google Workspace for various clerical tasks, ensuring documents are well-organized and formatted correctly.
- Handle customer inquiries and provide support with a focus on excellent customer service.
- Maintain office organization by managing supplies, equipment, and office maintenance needs.
- Perform bookkeeping tasks as required, including basic accounting functions using QuickBooks.
- Assist with personal assistant duties as needed to support management staff.
Qualifications
- Previous experience in a front desk or receptionist role is preferred.
- Strong customer service skills with a focus on professionalism and courtesy.
- Proficiency in computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Familiarity with multi-line phone systems and excellent phone etiquette.
- Strong organizational skills with the ability to manage time effectively in a fast-paced environment.
- Experience in clerical work or office management is highly desirable.
- Friendly, organized, and punctual
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k) matching
- Paid time off
Work Location: In person
Salary : $18 - $20