What are the responsibilities and job description for the Payroll Administrator position at White Lodging Services Corporation?
Description
***This position is hybrid - three days at the Corporate Office in Merrillville, Indiana, and two days remote.***
Who We Are
White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars, and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is about how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.
Summary
The Payroll Administrator is a key member of the Payroll and Accounting team, responsible for end-to-end payroll processing in a fast-paced, high-volume, multi-state environment. This role ensures accurate gross-to-net payroll production, supports associates and managers with payroll-related inquiries, and maintains compliance with all federal, state, and local regulations. Success in this role requires strong attention to detail, analytical skills, and a service-oriented mindset.
What You’ll Do
- Process full gross-to-net payroll for 30 multi-state locations in a high-volume environment.
- Reconcile payroll calculations, including federal, state, and local tax withholdings.
- Partner with property management teams to resolve missed punches, approvals, and payroll exceptions.
- Research and process off-cycle payments and retroactive pay adjustments as needed.
- Execute payroll reports and system queries to ensure data accuracy and system integrity.
- Provide timely, professional payroll support to associates and leaders across the organization.
What You’ll Bring
- Working knowledge of federal, state, and local payroll tax regulations.
- Strong attention to detail with the ability to meet strict deadlines.
- Proficiency in Excel and payroll systems; Lawson experience preferred, Kronos a plus.
- Excellent problem-solving, time management, and multitasking skills.
- High level of integrity and ability to maintain confidentiality.
- Strong verbal and written communication skills with a customer-service focus.
What You Can Look Forward To
- Day 1 Medical, Dental, and Vision Insurance
- Paid Parental Leave
- Vacation and Paid Time Off (PTO) with rollover
- Tuition Reimbursement
- Complimentary wellness tools
- Unlimited referral bonuses
- 401(k) with company match
- Leadership development opportunities
- Discounts on hotel rooms, dining, and other travel/entertainment experiences
White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.