Fuel Desk Coordinator

Overview

Join Our Team at Wheels Up

At Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines – we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.

And it doesn’t stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer.

We anticipate closing applications submissions for this role on 4/18/2025. If the deadline is extended, we will update this job posting accordingly.

Responsibilities

Your Key Responsibilities (Essential Functions)

• Work with Wheels Up pilots to dispatch fueling plans optimized for fuel burn and cost savings
• Create training for pilots and operational teams to maximize fuel savings for daily operations
• Ensure pilots are setup and have access to all updated fuel, airport, and FBO information on their trip sheet or via solicited calls
• Understand all of Wheels Up’s fuel management system capabilities and use them effectively as well as suggest any process enhancements based on day-to-day operations
• Ensure the fuel management system’s fuel pricing and airport/FBO fees data is up to date and accurate by working with Wheels Up’s Procurement team and, on occasion, Wheels Up’s business partners
• Work with the fuel management program and the Accounting team to reconcile fuel charges
• Coordinate with Wheels Up’s business partners in providing operational dynamic datasets
• Field any day of service requests from Wheels Up’s business partners
• Act jointly with Wheels Up’s FBO Operations team on any case resolution with our business partners
• Ensure pilots and aircraft have the correct active payment methods and track accordingly

Qualifications

What You Bring to the Table: Education & Certification Requirements

We’re looking for someone who has a unique mix of experience, skills, and passion for what we do:

• Experience in the airline, charter, or fractional corporate aviation industry
• High School Diploma, or GED required
• Knowledge of business jet performance capabilities
• Excellent prioritization and coordination skills in a fast-paced environment
• Creative problem resolution skills
• The ability to develop and maintain long-term relationships with internal and external customers
• Must be able to work in a team environment
• Excellent written and verbal skills
• Proficient in Microsoft Word, Excel, and PowerPoint

The Extras We Value (Preferred Requirements)

While not mandatory, here are some additional things that would make you stand out:

• Bachelor's degree in aviation, or equivalent experience
• 1 years' FAR Parts 91, 121, or 135 experience preferred

Wheels Up Story

What We Offer: Salary Range & Benefits

At Wheels Up, we believe in fair compensation based on experience, skills, and qualifications. The salary for this role ranges from $55,000 - $60,000, depending on a variety of factors. We don’t typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally, you may be eligible for a discretionary annual incentive program, which rewards individual and organizational performance.

We also offer a range of benefits designed to support your well-being and personal life, including:

• Tuition Reimbursement
• Competitive 401(k)
• Comprehensive Medical, Dental, and Vision Insurance
• Complimentary access to mental health and wellness counseling through Spring Health
• Financial planning assistance through WellCents
• A variety of additional programs and services in support of your total well-being

Everyone is welcome here

Each of us is unique, and that’s what makes us amazing. We believe there’s power in bringing people with different backgrounds, points of view and life experiences together. So, bring yourself and your best ideas.

Wheels Up is committed to a policy of equal employment opportunity for applicants and employees. It is our policy to apply recruiting, hiring, training, promotion, compensation and professional development practices and make all other employment decisions without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age, disability, genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

Because when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve.

Need Accommodations?

If you have a disability or are a disabled veteran and need assistance with applying, please reach out to us at hr@wheelsup.com. Simply include “Accommodation Request” in the subject line so we can quickly address your needs.

We look forward to learning more about you and how you can contribute to the Wheels Up journey!

Salary : $55,000 - $60,000